Job Summary We are seeking a proactive and highly organized Personal Assistant to provide comprehensive administrative support to our executive team. This role is vital in ensuring smooth daily operations, managing complex schedules, coordinating projects, and facilitating effective communication across departments. The ideal candidate will demonstrate exceptional organizational skills, technical proficiency, and a positive, can-do attitude to help drive productivity and efficiency in a fast-paced environment. This paid position offers an exciting opportunity to work closely with senior leadership and contribute to the success of our organization. Responsibilities Manage and coordinate executive calendars, including scheduling meetings, appointments, and business travel arrangements using Microsoft Outlook Calendar and other productivity software. Handle internal communication efficiently by drafting emails, proofreading documents, transcribing meetings, and preparing reports with accuracy and attention to detail. Organize and plan events such as meetings, conferences, and company functions from start to finish, ensuring all logistics are seamlessly executed. Oversee office management tasks including filing, front desk duties, multi-line phone systems operation, and maintaining a professional office environment. Support bookkeeping activities using QuickBooks for invoicing, expense tracking, and financial record keeping; assist with basic bookkeeping tasks as needed. Facilitate project coordination by tracking deadlines, preparing materials, and collaborating with various teams to ensure project milestones are met. Handle confidential information with discretion while maintaining high standards of professionalism in all interactions. Experience Proven experience as an executive assistant or personal assistant supporting C-suite executives or senior management in a dynamic office setting. Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), productivity software, and video conferencing tools such as Zoom or Microsoft Teams. Strong organizational skills with the ability to multitask effectively while maintaining attention to detail. Experience in event planning, project management, office management, and bookkeeping is highly desirable. Excellent written and verbal communication skills paired with professional phone etiquette. Familiarity with technical tools such as DocuSign for electronic signatures and internal communication platforms. Prior experience handling travel arrangements and managing calendars in a fast-paced environment is preferred. Join us as a Personal Assistant where your organizational expertise will empower our leadership team to achieve their goals while you grow your career in a vibrant professional setting!

Pay:

$24.39 - $29.37 per hour Expected hours: 40.0 per week

Benefits:

401(k) Dental insurance Employee assistance program Flexible schedule Parental leave Retirement plan

Work Location:

In person