An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
Pattonville School District is seeking a passionate and dedicated Administrative Assistant II to join our team. We are committed to creating a nurturing environment where diversity is strength, knowledge is freedom, and commitment leads to success. The ideal candidate will provide exceptional administrative support, foster a welcoming and inclusive school environment, and contribute to the overall success of our students and staff.
Key Responsibilities:
Provide administrative support to the principal, including managing correspondence, filing, scheduling, and document preparation. Serve as the primary point of contact for visitors, staff, and students; offer assistance or direct inquiries appropriately. Prepare, compose, and format a variety of documents and reports, including confidential materials. Answer and screen phone calls; relay messages or route to appropriate personnel. Maintain manual and electronic filing systems for records such as attendance, payroll, and purchase orders. Manage the principal's calendar, coordinate meetings, and record minutes. Sort and distribute mail; handle and deposit collected school funds. Support budget monitoring and assist with purchasing processes. Reconcile bank statements and internal ledgers on a regular basis. Prepare comprehensive financial reports for the building principal and appropriate district personnel Assist in o versee ing staff time-c lock system to ensure accurate reporting of hours, overtime, and leaves of absence. Authorize and issue Purchase Orders (POs) while ensuring compliance with district spending limits. Verify receipt of goods and services to initiate timely payments Remain knowledgeable about school policies, procedures, and district contacts. Other duties as assigned.
Qualifications:
High school diploma or equivalent required. Excellent communication and interpersonal skills; able to engage effectively with staff, students, families, and the public. Knowledge of school policies, procedures, and internal operations; ability to handle sensitive information with discretion. Strong organizational skills with the ability to multitask, prioritize, and work independently or as part of a team in a fast-paced setting. Proficient in modern office software and technology, including word processing, spreadsheets, email, and scheduling tools.
Travel Requirements:
Travels to school district buildings and professional meetings as required. Why Join Us? A supportive community dedicated to student achievement. Competitive salary and comprehensive benefits . Opportunities for professional development and career growth. A district that values innovation and collaboration .
Schedule:
Monday-Friday eight hours per day; in person.
Pay Structure:
Pay Grade A110: $18.22•31.04 per hour Based on years of experience in accordance with the district salary schedule. Click here to view the full salary schedule.
Work Days:
220 days. Click here to view the full work calendars. Email To A Friend Print Version
