Administrative Assistant

Description St. Patrick Catholic Church is seeking a part time Administrative Assistant. This position is responsible for providing secretarial and related office services for staff and members of the parish and/or various other committees and boards. This position reports directly to the Pastor.

Essential Duties:

Answer phones, check voicemail and email. Welcome visitors and provide parish resources as needed. Prepare, sort, and send all incoming and outgoing mail. Schedule masses as needed and record them in the mass book. Type and document all certificates- Baptism, Confirmation, etc. Process membership roster and update as appropriate. Update Google calendar and coordinate the schedule of the Baptism classes, events, and other activities and services. Prepare and edit the weekly Bulletin. File registration forms and paperwork. Record Sacramental notifications received in the mail. Post announcements on Facebook. Assist in providing necessary items for Money counters, 1st communion teacher. Register parishioners for first communion, confirmation, and RCIA. Help with planning/organization of the annual Mexican Fiesta. Order, make announcements, and record all sales of seasonal flowers, i.e, Easter lilies, Poinsettias.

Knowledge, Skills and Abilities:

Handle records and sensitive issues with confidentiality, empathy, and compassion. Demonstrate exceptional communication skills (verbal and written). Demonstrate high attention to detail and accuracy. Work independently with confidence. Handle multiple, competing priorities. Demonstrate professionalism in all interactions. Requirements Bilingual skills in English and Spanish, both spoken and written. Prior secretarial or administrative experience is preferred, but not required. Practicing Catholic in good standing is preferred, but not required.

Note:

All employees are required to consent to a background check, commit to our Code of Conduct policy, and complete online and in-person trainings prior to hire.