Springfield Engineering Company (SECO), a Springfield, Missouri-based mechanical contractor, is seeking a Project Administrator to provide administrative and coordination support throughout the lifecycle of construction projects. This individual will work closely with project managers and other team members to ensure accurate and up-to-date project documentation, facilitate effective communication, and maintain organized and efficient project processes from project initiation through completion. The Project Administrator will assist with project setup, subcontracts, submittals, RFIs, change documentation, purchasing, closeout, and other day-to-day administrative needs. This role requires a highly organized and detail-oriented individual who can manage multiple priorities, follow established processes, and communicate professionally with employees, customers, vendors, and subcontractors. Key Responsibilities

• Support the bid process by sending out invitations to bid , managing addenda , and proposal coordination.
• Assist in the preparation, review, and delivery of proposals and marketing materials.
• Assist with setting up new projects in Project Sight (company document management platform) and maintain accurate project information.
• Assist with preparing purchase orders and tracking material deliveries.
• Assist with preparing, distributing, tracking, following up on and filing project documentation, including: o Subcontracts o Purchase orders (PO) o Submittals o Requests for Information (RFIs) o Change orders and change documentation o Meeting minutes o Project closeout documents
• Assist with preparing project reports, meeting materials, and internal documentation.
• Support project managers with scheduling meetings, documenting action items and following up with responsible parties.
• Help ensure that project documentation is complete, accurate, and properly filed.
• Provide general administrative support to project managers and other project team members.
• Serve as an administrative point of contact for project documentation, scheduling, and information requests.
• Identify opportunities to improve project administration processes, document organization, and workflow consistency.
• Assist with additional administrative and operational responsibilities as needed. Qualifications
• High School Diploma or Equivalent, associates or bachelors degree preferred.
• 2+ years of experience in project administration, construction administration, office administration, or a related role preferred.
• Proficiency with Microsoft 365 applications including Outlook, Word, Excel, and Teams.
• Strong written and verbal communication skills.
• Highly organized and detail oriented.
• Strong follow-through and the ability to track multiple open items.
• Self-starter who can work independently while supporting a collaborative team.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to learn new software, processes, and construction terminology.

Professional and dependable when communicating with customers, vendors, subcontractors, and employees.

Pay:

$45,000.00 - $65,000.00 per year

Benefits:

401(k) Health insurance Paid time off

Work Location:

In person