Administrative Assistant I

Job Title Administrative Assistant I - School of Education and Psychology Essential Job Functions Performs a wide variety of assignments which may be confidential in nature and require research to complete; operates personal computer to compose, edit, revise, tabulate and print letters, tables, reports and other materials Greets and directs visitors, resolves routine administrative problems and answers inquiries concerning activities and operations of department/division; accepts screens and routes telephone calls; maintains log of inquiries as required Performs a range of staff and/or operational support activities; may serve as a liaison with other departments on basic administrative and/or operational matters Sorts, screens, and distributes incoming and outgoing mail, drafts or prepares responses to routine inquiries, and operates a variety of office equipment Establishes, maintains, processes and updates files, records, certificates, and/or other documents Arranges meetings and conferences, schedules interviews and appointments, and performs other duties related to maintaining one or more individual schedules; makes travel and lodging arrangements, as required Orders, stocks, and distributes office supplies Performs basic, routine booking functions May instruct and oversee the activities of student employee Other related duties, as assigned Qualifications High school diploma or GED Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year-for-year basis One (1) year of experience related to the duties and responsibilities specified Knowledge Skills and Abilities Knowledge of supplies, equipment, and/or services ordering and inventory control Records maintenance skills Skilled in the use of operating basic office equipment Organizing and coordinating skills Reception skills Ability to communicate effectively, both orally and in writing Ability to maintain calendars and schedule appointments Ability to understand and follow specific instructions and procedures Ability to maintain confidentiality of records and information Ability to create, compose, and edit written materials