Administrative Assistant

Administrative Assistant at Swoon Administrative Assistant at Swoon in Madison, Mississippi Posted in 6 days ago.

Type:

full-time

Job Description:

Administrative Specialist / Office Support (Contract-to-Hire)

Position Highlights:

Location:

Hattiesburg, MS (Onsite - 5 days/week)

Contract:

Contract-to-hire Schedule:

40 hours/week (8:00 AM - 5:00 PM)

Compensation:

$23/hour Join a firm where your work keeps everything moving! This company is seeking a detail-oriented Administrative Assistant to support multiple teams in a fast-paced, professional services environment. This role is ideal for someone who thrives on organization, collaboration, and delivering high-quality administrative support across departments.

What You'll Do:

Manage calendars, meetings, and logistics (rooms, catering, invites) Support administrative ticket requests and cross-functional teams Assist with client onboarding, data management, and reporting Process invoices, vendor coding, and administrative documentation Support onboarding/offboarding processes for employees Prepare professional documents, presentations, and communications Provide e-filing support for tax and national teams

What We're Looking For:

3+ years of administrative experience (professional services preferred) Advanced Microsoft Office skills (Word, Excel, Outlook, PowerPoint) Strong attention to detail and ability to multitask in deadlines Excellent communication and customer service skills Ability to handle confidential information with discretion Highly organized, proactive, and team-oriented Why This Role? Contract-to-hire opportunity with long-term potential Exposure to multiple business units and leadership teams Collaborative, professional environment with growth opportunities If you're a polished administrative professional ready for your next step, apply today!