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Americas Staffing Partner Inc

Administrative Assistant

Pay: Not specified

Posted: 7 weeks ago

Location: Oxford, MS (Onsite)

Last Updated: 3 weeks ago

Hours: Full-Time

Expires: 9/20/2026

Career Insights for Office / Administrative Assistant (General)

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Based on Mississippi data

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What they do

An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.

$40,648 / year median in Mississippi

-1% projected decline

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Job Description

Administrative Assistant needed to support the U.S Attorney's office

Northern District of Mississippi Job Duties:

Answering, screening, and routing phone calls and greeting and screening visitors. Issues visitor badges, maintain sign-in logs, and ensure compliance with security provisions are followed. Processing, date stamping, sorting, and logging mail deliveries and copying projects. Preparing and processing outgoing mail and light shipments. Operating basic office equipment, e.g., photocopier, facsimile, multi-line phone/voicemail systems, mailing machines, security keypad, and computer programs. Generates forms and documents from templates; data entry, file creation and management, including purging of paper files and electronic media for destruction or archiving. Reserving conference rooms and government vehicles using the online calendars. Ability to organize work and complete assignments consisting of numerous steps varying in nature and sequence. Opens cases strictly from the authorizations and then emails the 'new case opened' email, containing the new case file folder's location and USAO #. (sent when the case is opened.) Responsible for entering civil and criminal case opening information into the USAO case management system, CaseView. Includes opening new cases and appeal court records, entering or closing cases and declinations. Entering data requires fact checking and ensuring the data being entered is accurate.

This involves:

Cases requiring quality control review and review of material using online databases

Error Correction:

Identify and correct any errors or inconsistencies in the data.

Maintaining Confidentiality:

Adhered to strict privacy protocols to protect sensitive information.

Documenting Work:

Keeping logs or records of the data entry process and any changes made. E-Filing of Court documents including familiarity with submitting documents electronically via various systems and understanding how to navigate and upload portals is essential. Case and Document management -familiarity with organizing digital files using cloud-based systems that aide with version control, sharing, and secure storage.

Requirements:

Must be a US citizen Minimum of a high school diploma At least 5 years administrative experience Proficient in computer and all Microsoft Office products Must have excellent written and verbal commination's, problem-solving, and conflict resolutions skills