Job Overview We are seeking a dynamic and highly organized Office Assistant to join our team! This energetic role is essential in ensuring the smooth operation of daily office activities, providing exceptional support to staff and clients alike. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. As an Office Assistant, you will play a vital part in maintaining an efficient work environment, managing administrative tasks, and fostering positive client interactions. This paid position offers a fantastic opportunity to develop your office management skills while contributing to a vibrant team atmosphere. Duties Manage front desk responsibilities, including greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy Perform data entry tasks accurately using productivity software such as Microsoft Office, spreadsheets, and word processing programs Organize and maintain filing systems, both electronic and physical, ensuring easy retrieval of documents Support office management by coordinating calendar appointments, scheduling meetings, and managing calendar updates efficiently Assist with bookkeeping activities using QuickBooks Online to process invoices and track expenses Provide excellent customer service by responding promptly to client inquiries via phone or email, ensuring clear and friendly communication Handle clerical duties such as proofreading documents, preparing reports, and managing office supplies inventory Previous office experience or administrative support roles demonstrating strong organizational skills and attention to detail Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software for data entry and document preparation Experience with multi-line phone systems and professional phone etiquette is highly desirable Bilingual abilities are a plus to effectively communicate with diverse clients and team members Knowledge of QuickBooks or other accounting tools enhances your ability to support financial tasks Demonstrated ability to manage time effectively, prioritize tasks efficiently, and handle multiple responsibilities simultaneously Personal assistant or front desk experience that showcases excellent customer service skills and organizational prowess Join us as an Office Assistant where your enthusiasm for organization and communication will help create a welcoming environment for clients and colleagues alike! This role offers the chance to sharpen your administrative skills while being an integral part of a supportive team dedicated to excellence.

Pay:

$9.00 - $12.00 per hour Expected hours: 40.0 per week

Work Location:

In person