Administrative Assistant

Job Type:

Full time

Job Number:

JR101865

The University of Mississippi

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• stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member
• student, faculty, and staff
• can achieve their fullest potential. Join the Ole Miss Family
• Build Your Legacy Here!

Department:

Teacher Education Job Summary:

Provides complex administrative support to a department or group of professionals in support of unit goals. The administrative assistant role in the department of teacher education is a key member of the administrative team. The person in this role works closely with the chair and operations coordinator to maintain the functioning of the department. They also supervise the graduate assistant team and provide support and professional development.

Job Description:

Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations. Serves as a first point of contact for individuals and groups, greets arrivals, and provides basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities. Processes, enters, tracks, and reconciles financial transaction and human resources data. Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums. Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision. Maintains organization and updates physical and electronic records related to work operations according to established policies and procedures.

Job Responsibilities:

The Teacher Education department at the University of Mississippi is looking to hire a Administrative Assistant to assist in the daily workings of the department. The front facing part of the role requires someone that can speak to students, faculty and visitors and help facilitate communication. The successful candidate will be very organized, able to work on multiple projects simultaneously and able to supervise student workers.

• Coordinates the daily office operations of the academic department.
• Processes various forms for purchasing, travel authorizations, student assistantships, employment, etc.
• Coordinates logistics, such as travel, housing, meals, and hospitality arrangements for special events.
• Schedules and coordinates meetings and activities.
• Enters data in databases, compiles data and prepares summaries.
• Maintains accurate and current records of departmental inventory, faculty files, student files, annual reports and other related data.
• Updates departmental website and/or social media, as needed.

Substitution Statement:

An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.

Education Qualifications:

High School (Required)

Experience:

Relevant experience | 2 Years |

Required Compensation:

$16.94

• $25.

42

Interview Requirement:

Interview Requirements:

Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

EEO Statement:

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, national origin, ethnicity, citizenship, age, disability, military status, protected veteran status, genetic information, or any other legally protected status.

Background Check Statement:

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.