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Commercial Administrative Assistant
Job
Pierce
Billings, MT (In Person)
$41,600 Salary, Full-Time
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Job Description
Commercial Administrative Assistant Pierce - 5.0 Billings, MT Job Details Full-time $19 - $21 an hour 1 hour ago Qualifications Customer communication Full Job Description Pierces Company Inc., located in Billings, is seeking a detail-oriented and proactive Commercial Administrative Assistant to join our commercial division. This full-time, office-based role is essential in supporting project and bidding operations, ensuring smooth workflow and effective communication across teams. The Commercial Administrative Assistant will work closely with Project Managers and the Commercial Manager, handling a variety of administrative tasks that are critical to the success of our commercial projects. This is an excellent opportunity to contribute to a collaborative team environment and develop specialized skills in commercial project administration. Responsibilities Support Project Managers by obtaining vendor pricing, bid information, bid bonds, and pre-bid documentation. Prepare, organize, and maintain bid and job files for easy access and reference. Distribute bids to contractors and customers within required timelines. Ensure compliance with company policies regarding down payments, signatures, and credit approvals. Compile and route contract documents for signatures and processing. Assemble submittal packages, including data sheets and samples, for general contractors and architects. Transfer approved submittal data to order systems as directed. Generate purchase order requests and assist with centralized purchasing activities. Issue pick tickets, work orders, and installation documentation to subcontractors as needed. Track materials on order and in the warehouse to support project timelines. Process subcontract labor invoices after Project Manager approval. Perform partial and final billing, as well as job costing for materials and labor, according to contractor billing schedules. Manage commercial accounts receivable through direct communication with owners, general contractors, and end users. Maintain professionalism in all customer interactions and support team collaboration within the department. Communicate proactively with Project Managers to ensure smooth project transitions and address scope changes as needed. Stay updated on relevant software platforms and commercial flooring products. Perform other commercial administrative duties as assigned. Qualifications High school diploma or equivalent. Strong accuracy and attention to detail. Effective verbal communication skills. Problem-solving ability and a proactive approach to tasks. Technical aptitude for learning specialized systems and software. Ability to work efficiently under pressure and manage multiple priorities. Friendly, engaging, and professional demeanor with a commitment to excellent service.