Office Assistant

Job Summary We are seeking an energetic and detail-oriented Office Assistant to join our team. In this role, you will serve as the first point of contact for visitors and callers, manage administrative tasks, and support office operations to ensure a smooth and efficient workplace. Your positive attitude and organizational skills will help foster a welcoming environment while maintaining the highest standards of professionalism. Responsibilities Help manage inside sales and work orders. Manage multi-line phone systems, screen calls, and direct inquiries appropriately. Perform data entry, filing, and document proofreading to ensure accuracy and organization. Schedule appointments, manage calendars, and coordinate meetings using Microsoft Office and Google Workspace tools. Handle clerical tasks such as photocopying, faxing, mailing, and maintaining office supplies inventory. Support bookkeeping activities using QuickBooks or similar accounting software. Provide excellent customer service by responding promptly to inquiries via phone or email, ensuring positive interactions. Skills Proven experience with office management, clerical duties, and administrative support. Strong computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry skills. Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently. Bilingual abilities are highly valued to assist diverse clients and team members. Knowledge of front desk operations, phone etiquette, and multi-line phone systems. Experience in medical or dental receptionist roles is a plus; familiarity with calendar management is essential. Attention to detail in proofreading documents and maintaining accurate records; experience with bookkeeping is advantageous. Join us to be part of a vibrant team dedicated to excellence in office support! This role offers a fulfilling environment where your organizational talents will shine while contributing to the overall success of our organization.

Pay:

$18.00 - $25.00 per hour

Benefits:

401(k) Flexible schedule

Work Location:

In person