An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
Since 1921, MB HAYNES Corporation, in Asheville, NC, has provided solid, stable careers for many good people. As market leaders, we have enjoyed tremendous growth through the years, and we are poised for even greater growth in the future. We believe in our tag line, Quality, Commitment & Character all day, every day. If you are looking for a professional environment to both further your career and be a part of something great, become a member of our 100% Employee Owned
MB HAYNES
family.
Position Summary :
The Administrative Assistant will primarily function as support for the Electric Utility Department's functions and initiatives in the Gastonia, NC office. This position will be responsible for all aspects of administrative duties in addition to supporting any interdepartmental functions and/or special projects related to the Electric Utility department.
Responsibilities:
Process and maintain accurate field crew payroll, ensuring timely submission and compliance with company policies. Prepare and manage contract billing using multiple customer and utility billing software platforms, ensuring invoices are accurate and submitted on schedule. Coordinate and submit utility locate requests through the North Carolina 811 system to support safe and efficient project execution. Create and maintain job, project, and contract records within Spectrum Accounting Software, including project setup, cost codes, and customer information. Process change orders, contract modifications, and purchase order updates, ensuring all revisions are accurately reflected in accounting and project management systems. Perform inventory transactions including material receipts, transfers, adjustments, and reconciliation within the accounting software. Collaborate daily with project managers, field supervisors, and Asheville based operations staff to provide administrative support and ensure effective communication between office and field personnel.
Requirements :
Previous Payroll and Billing experience a plus. Willingness to interact with a variety of internal and external customers with a positive and service-oriented approach. Proven approach to critical thinking and problem solving skills. Willingness and ability to gain a working knowledge of general construction functions. Excellent computer skills to include Microsoft Office Suite and the ability to learn various internal software program applications. Excellent written and verbal communication skills. Ability to demonstrate key traits indicative of the HAYNES Way including integrity and professionalism. Ability to handle multiple comprehensive tasks at one time.
Physical Requirements and Working Conditions:
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work may be primarily performed in an office environment. This position requires physical activity including frequent sitting, standing, walking, kneeling, bending, crouching, reaching and climbing stairs. Requires the ability to occasionally lift and/or carry materials and/or supplies and other materials weighing up to 50lbs.
Benefits:
ESOP (Employee Stock Ownership Plan) 401(k) Savings Plan Health Insurance Dental Insurance Benefit Conversion at Termination (COBRA) Short Term Disability Long Term Disability (voluntary) Life Insurance Additional (voluntary) life insurance (for employee and family members) AFLAC (voluntary) supplemental insurance Legal Shield (voluntary) prepaid legal services Employee Assistance Program (EAP) Tool and Equipment Assistance Uniform and Uniform Maintenance Vacation Benefits Holidays Apprenticeship Programs MB Haynes Is An Equal Opportunity/Affirmative Action Employer
