Administrative Support Associate - Contributing

Administrative Support Associate - Contributing East Carolina University - 4.3 Greenville, NC Job Details 1 day ago Qualifications Stakeholder engagement Accreditation standards (regulatory compliance area) Overseeing educational regulatory compliance Medical software Faculty collaboration Data reporting Databases Administrative experience High school diploma or GED Medical administrative support Data management Technical Proficiency Entry level Full Job Description The primary purpose of this position is to support the effective operation of the Department of Occupational Therapy, with primary responsibility for administrative functions related to the clinical and off‑site experiential learning components of the curriculum. These components include class‑based experiential learning activities, fieldwork education, and capstone experiences. The position also provides general administrative support to the department, which may include meeting with students regarding fieldwork and capstone processes, coordinating departmental activities, and assisting with other college and departmental functions as needed. This role requires a high level of attention to detail, accuracy, and professionalism to ensure compliance with program and accreditation requirements. This position regularly utilizes a variety of institutional, clinical, and accreditation‑related software systems that are subject to periodic updates and changes. Success in this role requires the ability to quickly learn new technologies, adapt to system changes, and accurately manage data across multiple electronic platforms. This position also includes coordinating student onboarding and immunization compliance, overseeing and managing university requirements for tracking out‑of‑classroom experiential learning activities in collaboration with appropriate faculty and learning, maintaining, and expanding proficiency in the use of multiple data‑management and reporting software systems, managing administrative processes related to accreditation requirements, ensuring accurate documentation and compliance with institutional, clinical, and accrediting standards. Additionally, the role requires regular coordination and professional communication with individuals and organizations outside the department, including clinical partners, university offices, and other external stakeholders. Minimum Education/Experience High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work. License or Certification required by statute or regulation None Preferred Experience, Skills, Training/Education Experience maintaining confidential and sensitive records with a high level of accuracy and attention to detail Ability to learn, navigate, and work effectively with multiple software systems and electronic databases that are subject to updates and change Demonstrated ability to work independently while also functioning as part of a collaborative team License or Certification required by the Department None Special Instructions to Applicant Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write 'see resume' on your application when completing the job duties section. If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment). Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities. Applicants must be currently authorized to work in the United States on a full-time basis. Job Open Date 05/15/2026 Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. 05/22/2026 Open Until Filled No Quick Link for Direct Access to Posting https://ecu.peopleadmin.com/postings/93593 Alternate option If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on budget, UNC salary administration, and/or candidate qualifications. Nondiscrimination Statement East Carolina University is committed to workforce success and cultivating a culture of care for our employees. ECU prohibits unlawful discrimination and harassment based on race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, and veteran status. All qualified applicants will receive consideration for employment without regard to their protected veteran status or disability. Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/TTY) or ADA . Eligibility for Employment Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S. Department for People Operations, Success, and Opportunity If you experience any problems accessing the system or have questions about the application process, please contact the Department for People Operations, Success, and Opportunity at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to . Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.