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Assistant Town Clerk
Job
Town of Parmele NC
Robersonville, NC (In Person)
$27,040 Salary, Full-Time
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Job Description
Job Summary We are seeking a proactive and organized Assistant Town Clerk to join our municipal team. In this vital role, you will support the efficient operation of the town's administrative functions, ensuring smooth communication, record-keeping, and office management. Your energetic approach and attention to detail will help uphold the integrity of town records and provide exceptional support to Town Clerk, elected officials, staff, and the community. This position offers an exciting opportunity to contribute to local governance while developing your administrative expertise in a dynamic environment. Duties Manage front office operations, greeting visitors and directing inquiries with professionalism and courtesy Answer phone calls efficiently, providing excellent customer service and support Maintain accurate records through data entry, filing, and document proofreading to ensure compliance with municipal standards Assist with bookkeeping tasks using QuickBooks or similar accounting software, including invoicing and expense tracking Assist with utilities billing and collections Assist with scheduling and rental payments of the Community Center Support calendar management for town officials by scheduling meetings, events, and public hearings Handle office management responsibilities such as organizing supplies, managing office correspondence, and overseeing filing systems Provide bilingual assistance when needed to serve diverse community members effectively Utilize Microsoft Office Suite and Google Workspace for document creation, editing, and communication tasks Qualifications Proven office management or administrative experience in a professional setting, preferably within local government or public service Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook, Power Point), Google Workspace, and data entry skills Experience with bookkeeping software such as QuickBooks is highly desirable Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment Exceptional phone etiquette with experience providing customer support Bilingual abilities are a plus to assist a diverse community base effectively Demonstrated clerical skills including typing accuracy, proofreading, filing, and document management Personal assistant or office support experience that includes calendar management and time management skills Must satisfactorily pass pre-employment screenings Must be bondable Must have valid Driver's License Must have dependable transportation Join us as an Assistant Town Clerk where your dedication to organization and service will make a meaningful difference in our community!