Admin Assistant - Supply Chain

Admin Assistant - Supply Chain Interstates Companies life insurance, vision insurance, paid time off, 401(k), retirement plan United States, Nebraska, Omaha May 14, 2026 Take Charge of Your Career at Interstates At Interstates, we don't just show up to work, we show up for each other. From our headquarters in Iowa to job sites across the country, we're doing award-winning electrical, controls, automation, and OT work that powers industrial facilities for clients here in the U.S. and around the world. Whether you're bending conduit, wiring panels, writing code, supporting projects, or helping things run behind the scenes, you'll be part of a crew that works hard, shares laughs, and takes pride in doing quality work. We believe in building strong teams, doing the right thing, and making a difference in the communities where we live. If you want to grow and do meaningful work, you'll feel at home here. At Interstates, we value people who take initiative, care about details, and help create a team environment where others can do their best work. The Administrative Assistant for the Supply Chain team plays an important role in supporting leaders, keeping communication organized, and helping day-to-day operations run smoothly. This position is a great fit for someone who enjoys being a trusted partner, staying a step ahead, and helping teams stay aligned and on track in a dynamic environment. Key Responsibilities Calendar & Meeting Coordination Manage calendars for Supply Chain leaders
Schedule internal meetings
Coordinate meetings with vendors and external partners
Help leaders stay prepared for upcoming commitments Travel & Expense Support Coordinate travel arrangements, including logistics with internal and external teams
Assist with expense tracking and reporting Vendor Coordination & Engagement Schedule and manage strategic vendor check-ins, including quarterly, biannual, and annual meetings
Coordinate vendor meetings
Prepare agendas and capture meeting notes
Track action items and follow up to help ensure completion Administrative & Operational Support Maintain leader inboxes while they are traveling
Enter and update contact information and meeting notes in Dynamics
Support team organization and communication
Help keep information accurate and up to date What Success Looks Like in This Role Leaders feel supported because calendars, communication, and follow-up are handled with care and consistency
Meetings are well-organized, with clear agendas, accurate notes, and timely action item tracking
Vendors and internal partners experience professional, timely coordination that reflects Interstates' commitment to strong relationships
Information in Dynamics is accurate and current, helping the team stay organized and connected
You build trust by being dependable, proactive, and someone the team can count on Qualifications Required 2+ years of administrative, coordination, or similar support experience
Strong organization and time management skills
Excellent written and verbal communication skills
Ability to manage multiple priorities with attention to detail
Proficiency with Microsoft Office tools, including Outlook, Teams, OneNote, and Excel Key Competencies Proactive, dependable, and self-directed
Strong attention to detail
Effective communicator and collaborator
Able to anticipate needs and solve problems
Professional and confident when working with vendors and stakeholders Location This role is based in our Omaha, NE office. Travel This role may require occasional travel based on business needs, up to 10%. Benefits of Working at Interstates 401(k) Retirement Plan + Company Match
Health, Dental, and Vision Insurance Benefits
Including short- and long-term disability, group life insurance, and more
Company Discount Perk Program
Access discounts with well-known brands across the country
Paid Time Off & Holiday Pay
Flexible scheduling to support work/life balance
Bonus Incentives
Including year-end incentives and merit increases
Family- and safety-focused culture
A team that cares about you as a whole person, not just your work
Company-sponsored holiday events, team celebrations, and community outreach volunteer time
Advancement opportunities that support long-term career goals
Career coaching and ongoing development support Why Join Interstates? At Interstates, we know our success starts with people who are committed, collaborative, and ready to help the team succeed. If you enjoy bringing order to busy days, supporting leaders, and building strong working relationships, this could be a great opportunity for you. What You Should Know Before You Apply Interstates may collect personal information as part of your job application, such as your contact details, work history, education, and any information you provide. This information is used only for recruitment, to evaluate your candidacy, and to meet legal requirements. For details about our privacy practices and your rights under the California Consumer Privacy Act (CCPA), please see ourPrivacy Policy. By applying, you acknowledge that you have reviewed this notice. Interstates is an EEO provider and offers a drug-free workplace. Employment at Interstates is at-will and may be terminated at any time with or without notice or cause, except as otherwise provided by law.