GED Full Job Description Position Purpose:

Under the direct supervision of the principal or other school administrator, to provide clerical, secretarial and administrative assistance to school administrators at a school site. Building secretaries convey information regarding school functions and procedures, and support the broad array of services provided to students, parents, and staff members.

Essential Functions:

The following description is illustrative of the tasks and responsibilities associated with this position. It is not meant to be an inclusive list of every task or responsibility. Composes documents (e.g., notices, correspondence, bulletins, reports, newsletter, handbooks) for the principal or other school administrators. Maintains the daily/weekly/monthly calendar of the principal to coordinate the scheduling of work-related appointments, activities, meetings, etc. Assists in planning and scheduling school events and activities, and maintains a calendar of school and students events to coordinate and schedule events. Maintains documents, files and records to provide up-to-date reference and audit trail for compliance. Prepares purchase orders to submit to the school district's accounting/finance office. Maintains inventories of supplies and materials to ensure items' availability. Assists visitors to the office, including students, parents, substitutes teachers, and others. Answers telephone calls, and provides information and assistance to callers. Distributes incoming mail appropriately; sends outgoing mail. Schedules appointments with students, parents and teaching staff or others as requested. Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution. Registers new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into computer system regarding enrollment and student records (e.g., transportation, attendance, withdrawals). Responds to inquiries from students, parents and employees, provides information, and facilitates communication among parties. Serves as liaison with outside organizations (e.g., transportation, food service, suppliers) to coordinate the scheduling of deliveries, activities, etc. Supports, guides, leads, trains and coordinates work of school clerical employees to provide assistance with administrative functions. Maintains a regular and predictable attendance history while employed by the district Performs other related tasks as assigned by the principal and other central office administrators as designated by the Superintendent.

Equipment:

Uses standard office equipment such as personal computers, printer, copy and fax machines, and telephone.

Travel Requirements:

Limited travel to and from meetings may be required

Knowledge, Skills, and Abilities:

Ability to describe problems and work orally or in writing to supervisor as required. Ability to establish and maintain cooperative working relationships with others contacted in the course of work. Ability to carry out instructions furnished in written or oral form. Ability to add, subtract, multiply and divide, and perform arithmetic operations. Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, PowerPoint, the Internet, Outlook, electronic mail). Ability to problem solve job-related issues. Ability to work with a diverse group of individuals. Ability to process paperwork accurately according to standardized procedures. Ability to maintain confidentiality of information regarding students, employees and others. Organizational and time management skills. Knowledge of office management procedures.

Physical and Mental Demands, Work Hazards:

Works in standard school building environment. For a complete list of the physical and mental demands needed to perform the essential functions for this position, please see the Summary of Physical, Sensory, and Environmental Requirements .

Qualification Profile:

Certification:

N/A Education:

High School diploma or equivalent. Associates degree in office managment or similar field preferred.

Experience:

Successful prior secretarial or office management experience preferred.

FLSA Status:

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