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TS
The Safe Man LLC
Office Assistant
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on New Jersey data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$46,218 / year median in New Jersey
-7% projected decline
Job Description
Job Summary We are seeking a proactive and organized Office Assistant to join our small team! In this role, you will help with the smooth flow of administrative tasks and provide support to staff and clients alike. Your energy, attention to detail, and technical proficiency will help create an efficient, welcoming office environment. Responsibilities Manage front desk duties including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette Perform data entry tasks accurately using spreadsheets and productivity software such as Microsoft Office and Word processing tools Handle clerical responsibilities such as filing, photocopying, scanning, and organizing documents to maintain orderly records Support office management by coordinating schedules, managing supplies, and assisting with general administrative projects Provide excellent customer service by addressing inquiries promptly and maintaining positive client communication Assist with basic bookkeeping tasks using QuickBooks or similar accounting software when necessary Support team members with personal assistant duties including calendar management and appointment scheduling Requirements Proven office experience or administrative background with strong organizational skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with good computer literacy and technical proficiency Experience with data entry, spreadsheets, and document processing is essential Excellent phone communication skills coupled with strong phone etiquette and customer support abilities Bilingual capabilities are highly desirable to effectively communicate with diverse clients and team members Demonstrated ability to multitask efficiently in a fast-paced environment while maintaining attention to detail Previous experience in front desk operations or clerical roles is preferred Strong time management skills with the ability to prioritize tasks effectively Personal assistant or office management experience is a plus but not required Join us in creating a vibrant office environment where your skills make a real difference! We value responsible, punctual and happy professionals who are eager to grow their career while supporting our small team's success.