FGP ADMIN ASSOCIATE PT

JOB FUNCTION

The Part-Time Remote Administrative Assistant provides virtual administrative support to the Foster Grandparent Program (FGP). This position supports volunteer enrollment, compliance tracking, document management, reporting, communication, and administrative coordination while working remotely. Limited in-person attendance may be required for trainings, meetings, orientations, or special events.

ESSENTIAL FUNCTIONS

Assist the FGP Project Director and administrative team through remote administrative support. Maintain organized electronic filing systems and ensure volunteer records remain accurate and compliant. Monitor and respond to program emails, voicemail messages, and incoming inquiries. Support volunteer recruitment and onboarding activities in coordination with the Director and Coordinator. Compile, collect, review, and track required volunteer documents and reporting tools electronically. Process volunteer timesheets, mileage requests, and expense documentation submitted remotely. Maintain electronic attendance records and assist with volunteer tracking reports. Assist with processing office supply requests and coordinating deliveries to offices and volunteer stations. Conduct applicant follow-up and maintain communication regarding volunteer onboarding status. Prepare and distribute digital forms, packets, meeting materials, and correspondence. Assist with tracking program goals, workstation plans, and performance reporting. Maintain electronic tracking systems related to volunteer station agreements and MOUs. Support maintenance of financial logs, including invoices, purchase requisitions, purchase orders, and receipts. Coordinate scheduling and logistics for orientations, trainings, meetings, and volunteer events. Maintain databases and assist with data entry and reporting. Maintain cloud-based filing systems and shared documents. Attend required virtual trainings and webinars provided by AmeriCorps Seniors and Gateway CAP Head Start Program. Participate in occasional in-person meetings, events, or training activities as needed. Perform additional duties as assigned by management.

QUALIFICATIONS

High School Diploma required; Associate's Degree preferred Administrative experience preferred Strong organization and attention to detail Proficiency in Microsoft Office and cloud-based systems Ability to maintain confidentiality Bilingual English/Spanish preferred