Hopewell Township Office Assistant Part-Time Hopewell Township is accepting applications for a part-time position of Office Assistant up to 16 hours per week

Key Responsibilities:

Clerk/Registrar Department Support

• Answer incoming telephone calls in a professional and courteous manner and direct calls to the appropriate department or staff member.
• Assist residents and members of the public at the Clerk's Office service window.
• Provide general information and assistance to residents and visitors within the scope of the position.
• Provide general clerical and administrative support to the Municipal Clerk and Registrar of Vital Statistics.
• Assist with the processing and issuance of dog licenses in accordance with applicable Township procedures and requirements.
• Assist with maintaining dog licensing records and related documentation.
• Provide administrative and logistical support during the Township's annual Spring Rabies Clinic.
• Assist residents with general questions regarding dog licensing and rabies clinic procedures and direct inquiries to the appropriate staff member when necessary.
• Assist with the preparation, organization, copying, and distribution of Township meeting packets.
• Assist with assembling documents and materials required for Township Committee and other municipal meetings.
• Assist with filing, scanning, copying, data entry, document organization, and other routine clerical functions for the Clerk/Registrar Department.
• Assist with maintaining an organized and professional front office environment.
• Provide administrative support for Clerk/Registrar projects, events, programs, and other departmental activities as assigned.
• Perform other related duties as assigned by the Municipal Clerk or Registrar. Zoning/Housing Department Support
• Manually upload Zoning/Housing Excel spreadsheet data and supporting documentation into the Enforcer program and any other software programs utilized by the Zoning/Housing Officer.
• Cross-reference information contained in Excel spreadsheets with records maintained in the Enforcer program.
• Identify discrepancies, duplicate entries, missing information, or other data inconsistencies and perform necessary data cleanup to ensure accuracy and completeness.
• Work closely with the Zoning/Housing Officer to upload and maintain Lead-Free and Lead-Safe Certificates in the Enforcer program.
• Assist with organizing, reviewing, and maintaining electronic and digital Zoning/Housing records.
• Complete data entry and other related tasks necessary to support the successful migration of records and implementation of system updates.
• Assist with identifying and correcting errors or incomplete records during the data migration process.
• Maintain accuracy and consistency of information across applicable Township databases and software systems.
• Perform other data management and project-related duties as assigned. Public Works Administrative and Project Support
• Provide administrative and project support to the Public Works Foreman.
• Assist with organizing, maintaining, and updating records, forms, spreadsheets, and other administrative documents.
• Assist with data entry, filing, correspondence, and other clerical functions related to Public Works operations.
• Provide administrative assistance with special projects and departmental initiatives as assigned. Mail Distribution, Filing and Departmental Support
• Receive and distribute incoming Township mail to the appropriate departments and personnel.
• Assist Township departments with the filing, organization, scanning, and maintenance of records and documents.
• Provide administrative assistance with large-scale mailing projects, including preparing, sorting, organizing, labeling, stuffing, and distributing outgoing mailings.
• Provide filing and mass mailing support to the Tax Collector, Tax Assessor, Public Works, and Zoning Departments as needed.
• Assist with the preparation and distribution of tax notices, assessment-related correspondence, Public Works notices, zoning correspondence, and other departmental mailings.
• Assist departmental staff with organizing mailing materials, verifying mailing lists, preparing envelopes, and ensuring that mailings are properly sorted and distributed.
• Maintain accurate and organized filing systems for documents and correspondence in accordance with established Township procedures.
• Assist with the organization and routing of departmental correspondence and other materials.
• Maintain confidentiality and exercise appropriate care when handling Township records, tax information, assessment records, zoning records, and other sensitive correspondence. Convenience Center Passes
• Issue passes for use of the Township's Convenience Center in accordance with established Township procedures.
• Verify information and maintain appropriate records related to the issuance of passes.
• Provide residents with general information regarding Convenience Center pass procedures and direct questions outside the scope of the position to the appropriate Township staff member. General Township Support
• Perform miscellaneous clerical, administrative, data entry, and project-related tasks as assigned.
• Provide temporary or supplemental administrative support to Township departments as operational needs arise.
• Work cooperatively with Township officials, department heads, employees, and members of the public.
• Maintain accurate, organized, and up-to-date records.
• Protect confidential and sensitive Township information and records.
• Follow established Township policies, procedures, and administrative practices.

Qualifications Required:

• Associate's Degree
• 2+ years of administrative, clerical, or customer service experience
• Strong organizational and time management skills with attention to detail
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and comfort learning municipal software
• Excellent verbal and written communication skills
• Ability to handle sensitive information with professionalism and confidentiality

Preferred:

• Experience working in municipal government, zoning, planning, or clerical/legal office
• Knowledge of NJ municipal procedures, record retention, or permitting systems Background check and drug testing is required for employment

Work Location:

590 Shiloh Pike, Bridgeton

NJ 08302

This position is in-person ONLY . Remote work is not available.

Compensation & Benefits Hourly Rate:

$16 - $17 per hour, commensurate with experience

Benefits:

Earned Paid Sick Leave. For every 30 hours worked, an employee shall accrue 1 hour of sick leave, up to 40 hours per calendar year. No paid vacation or medical benefits. You may take unpaid personal time, provided sufficient notice is given, and depending on operational conditions at the time. How to

Apply:

Application found on Township website hopewelltwp-nj.com (click on job postings) How to submit: Send or drop off cover letter, resume, and completed application to: Mail or Drop off at:

Hopewell Township Municipal Building Attn:

Personnel 590 Shiloh Pike, Bridgeton, NJ 08302

Or Email:

personnel@hopewelltwp-nj.com You may also apply directly through Indeed . Application deadline is September 30, 2026 or until position is filled. The Township reserves the right to conduct interviews and hire prior to application deadline as qualified candidates are identified.

• Hopewell Township is an equal opportunity employer.

•

Pay:

$16.00 - $17.00 per hour Expected hours: 16.0 per week

Education:

Associate (Required)

Experience:

administrative, clerical, or customer service: 2 years (Required) Ability to

Commute:

Bridgeton, NJ 08302 (Required)

Work Location:

In person