An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
Robert Half is looking for a highly organized Administrative Assistant to support daily operations in our client's South Jersey office. This Administrative Assistant position plays an important role in keeping schedules, records, and communications running smoothly while assisting an accounting-focused team with administrative coordination. The ideal candidate is detail-oriented, organized, and comfortable managing multiple priorities in a fast-paced office environment.
Responsibilities:
Coordinate daily administrative activities for leadership, accounting team members, and office staff to help maintain efficient workflow.
Organize calendars, arrange meetings, and schedule calls while keeping appointments and commitments up to date.
Draft, edit, and distribute letters, reports, and other business documents with strong attention to formatting and accuracy.
Maintain both digital and paper filing systems, ensuring records are complete, accessible, and handled with appropriate confidentiality.
Assist with new client setup by gathering documentation, supporting engagement paperwork, and helping track onboarding progress.
Monitor office supply levels and place replenishment orders to keep the workplace stocked and operational.
Update client information in internal records and databases and complete data entry and clerical tasks as needed.
Handle confidential business and client information with discretion at all times. The ideal Administrative Assistant candidate should have a Bachelor's degree or equivalent combination of education. Other requirements for the Administrative Assistant position include and are not limited to: 2+ years of administrative, office support, or related experience.
Professional services, accounting, legal, or financial environment experience is preferred.
Advanced proficiency in technology, including Microsoft Office 365
