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Secretary
Job
Stone Art Design Group
Clifton, NJ (In Person)
Full-Time
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Job Description
Job Overview We are seeking a dynamic and highly organized Secretary to join our team! In this vital role, you will serve as the backbone of our office operations, providing exceptional administrative support to ensure smooth daily functions. Your energetic approach and attention to detail will help foster a professional and welcoming environment. The ideal candidate is proactive, tech-savvy, and excels in multitasking, with a passion for delivering outstanding customer service. This paid position offers an exciting opportunity to develop your office management skills while supporting our team's success. Responsibilities Manage front desk operations, greeting visitors and directing them appropriately with professionalism and warmth Handle multi-line phone systems efficiently, screening calls and transferring messages promptly Maintain accurate data entry, filing, and record-keeping using Microsoft Office, Google Workspace, and other office software Support calendar management and scheduling for meetings, appointments, and events with keen organizational skills Assist with bookkeeping tasks using QuickBooks or similar accounting tools to ensure financial accuracy Provide excellent customer support via phone, email, and in person, demonstrating superior phone etiquette and communication skills Perform clerical duties such as proofreading documents, managing correspondence, and preparing reports with precision Skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace for document creation and communication Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment Excellent typing speed and accuracy for data entry and document preparation Bilingual abilities are a plus to serve diverse clients and team members effectively Experience with office management tasks including filing systems, calendar coordination, and supply inventory control Knowledge of medical or dental receptionist duties is advantageous but not required Demonstrated customer service excellence with professional phone etiquette and interpersonal skills Familiarity with clerical processes such as proofreading, data entry, and record maintenance Join us as a Secretary to be an essential part of our vibrant team! Your energy, organizational prowess, and commitment to excellence will help us deliver top-tier support while advancing your career in office administration. We value every team member's contribution and provide a supportive environment where your skills can flourish.