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GD
Glenway Distribution
Administrative Assistant
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on New Jersey data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$46,218 / year median in New Jersey
-7% projected decline
Job Description
Job Summary We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your proactive attitude, technical proficiency, and excellent communication skills will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a thriving organization committed to excellence. Duties Manage front desk responsibilities, including greeting visitors and handling multi-line phone systems with professionalism and courtesy. Perform data entry tasks accurately using productivity software such as Microsoft Office, spreadsheets, and word processing applications. Coordinate office management activities, including scheduling appointments, organizing files, and maintaining office supplies. Provide exceptional customer service by responding promptly to client inquiries and supporting client communication efforts. Assist with bookkeeping and financial recordkeeping using QuickBooks or similar accounting software. Support team members with administrative tasks such as preparing reports, managing correspondence, and handling phone etiquette. Maintain a well-organized workspace by overseeing clerical processes and ensuring data accuracy across all documentation. Requirements Proven experience in office management or administrative support roles with strong organizational skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry. Technical proficiency with computer literacy including typing speed and accuracy. Excellent communication skills in both English and bilingual capabilities preferred to serve diverse clients effectively. Experience using multi-line phone systems and delivering professional phone communication and customer support. Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment. Previous personal assistant or front desk experience is highly desirable to ensure seamless office operations. Join us as an Administrative Assistant and become an essential part of a vibrant team dedicated to operational excellence! Your enthusiasm for organization, combined with your technical skills and commitment to outstanding service, will help us achieve our goals while advancing your career in a supportive environment.