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GD
Glenway Distribution
Clerical Assistant
Career Insights for Administrative Clerk / Coordinator
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Based on New Jersey data
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What they do
An Administrative Clerk or Coordinator performs administrative work in an office. Coordinates work to support an office team. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails. May manage office staff expenses, supplies or schedules.
$47,157 / year median in New Jersey
-3% projected decline
Job Description
Job Summary We are seeking a dynamic and highly organized Clerical Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth administrative workflows and exceptional customer support. Your energetic approach and attention to detail will help foster a productive environment, supporting various departments and enhancing overall office efficiency. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a collaborative and fast-paced workplace. Duties Manage front desk responsibilities, including greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy Perform data entry tasks accurately using productivity software such as Microsoft Office, spreadsheets, and word processing tools Maintain organized records, files, and office supplies to ensure seamless office management Assist with scheduling appointments, meetings, and calendar management for staff members Support customer service efforts by responding promptly to inquiries and providing clear communication in both bilingual (English/Spanish or other) languages when needed Handle basic bookkeeping tasks using QuickBooks or similar accounting software to support financial recordkeeping Coordinate office activities and support administrative projects to improve overall productivity and workflow Skills Strong computer literacy with proficiency in Microsoft Office Suite, spreadsheets, data entry, and word processing software Excellent organizational skills with the ability to prioritize tasks efficiently in a busy environment Effective phone communication skills, including phone etiquette and managing multi-line phone systems Bilingual abilities are highly desirable to facilitate diverse client interactions and internal communication Previous clerical or office experience demonstrating familiarity with office management procedures Customer service experience with a focus on client communication and support Technical proficiency in office equipment such as printers, scanners, and fax machines; familiarity with time management tools is a plus Demonstrated ability to handle multiple responsibilities simultaneously while maintaining accuracy and professionalism Personal assistant experience or administrative experience that highlights strong organizational skills and attention to detail Join us in this engaging role where your proactive attitude will make a meaningful impact! We value energetic team players who are eager to grow their administrative expertise while supporting our vibrant workplace.