Administrative Assistant

We are looking for an Administrative Assistant to support busy legal team in a fast-moving office environment in New Jersey. This contract position offers the potential for a permanent role and is ideal for someone who can stay organized, handle competing priorities, and contribute to daily administrative operations with accuracy and professionalism. The role offers the opportunity to work across high-volume workflows while supporting documentation, communication, and case-related processing.

Responsibilities:

• Manage a range of office support tasks, including document scanning, file indexing, photocopying, and preparing outgoing materials for delivery.
• Enter and update information in internal systems with a strong focus on speed, accuracy, and completeness.
• Assemble legal and case-related packets such as suit and judgment documentation for review and processing.
• Support litigation and collections workflows by maintaining calendars, tracking deadlines, and organizing related records.
• Prepare written responses and correspondence for clients and internal stakeholders based on established guidelines.
• Perform basic spreadsheet work, including reviewing data, updating information, and assisting with simple calculations related to bank and wage matters.
• Handle mailings and package preparation to ensure materials are completed and sent on time.
• Assist with reporting, query-based information lookups, and audit preparation activities as needed in a high-volume setting.