Part-Time Administrative Assistant

We are looking for a responsible Part-Time Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Administrative Assistant responsibilities include data entry, opening incoming U.S. mail, scanning documents, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we'd like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office. Candidates with prior experience with the New Jersey Court System or who have worked for other Special Civil Officers or attorneys will be given top consideration. •This position is hired directly by a Special Civil Officer of the New Jersey Superior Court and is NOT an employee of the New Jersey Judiciary.•Responsibilities Answer and direct phone calls Organize and schedule appointments Plan meetings and take detailed minutes Write and distribute email, correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Order office supplies and research new deals and suppliers Maintain contact lists Book travel arrangements Submit and reconcile expense reports Act as the point of contact for internal and external clients Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Skills Proven experience as an administrative assistant or office admin assistant Knowledge of office management systems and procedures Working knowledge of office equipment, like printers and fax machines Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) Excellent time management skills and the ability to prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Job Type:

Part-time Pay:

$20.00 - $25.00 per hour

Benefits:

Flexible schedule Retirement plan Application Question(s): Do you have any experience working for the NJ Court system? This can be through the courts directly or through another office, such as an attorney.

Education:

High school or equivalent (Preferred)

Experience:

Microsoft Office:

3 years (Preferred)

Customer Service:

1 year (Preferred)

Language:

Spanish (Preferred)

Work Location:

In person