Administrative Assistant - Mission & Ministry

Executive Administrative Operations Provide high-level strategic support to the Office of Mission and Ministry, ensuring seamless daily operations and proactive calendar management. Facilitate institutional governance by coordinating various committees and meetings; manage pre-meeting materials, technical logistics, room reservations, agendas, minutes and post-meeting action items. Oversee departmental financial administration , including budget planning, credit card reconciliation, procurement, expenditure tracking and the preparation of complex financial and annual activity reports. Maintain meticulous data and financial integrity of the office. Engage with community partners, ensuring positive collaboration and mutual benefit Supervise student personnel , recruiting and supervising graduate assistants and student workers by managing workflows and professional development. Event Management Maintain a positive, Mercy-centered relationship with all guests, partners and colleagues. Confidentiality is to be maintained as appropriate. Execute end-to-end event logistics for events, including major university traditions such as Mercy Week, Critical Concerns Week, and Christmas Tree Lighting - contract negotiation, travel and stipend reimbursements, venue coordination, and catering. Organize Mission orientation and formation programming for faculty, staff, and students, ensuring a warm and welcoming atmosphere and that all materials and presentations align with GCU's Mercy/Catholic identity. Coordinate domestic and international travel for departmental staff and student groups, managing all documentation, compliance, and expense reporting. Manage logistics for liturgies , including the scheduling of liturgies and priest presiders as well as disbursement of stipends for presiders and musicians. Communication & Marketing Manage digital presence by maintaining and updating Mission and Ministry webpages to reflect current programming and resources. Oversee marketing , including brochures, flyers, social media and digital announcements, to increase campus engagement with mission-centered activities. Maintain death registry of GCU community members and facilitate Notice of Passing announcements Serve as an ambassador for the university's Catholic/Mercy identity, providing professional, mission-aligned customer service to all stakeholders. Miscellaneous/secondary responsibilities that are sometimes involved in this job Conduct research, compile data, organize materials, and propose ideas in response to requests for information on special projects as assigned Keep up-to-date and knowledgeable on topics relating to the Sisters of Mercy, Church relations and higher education.