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Secretary (Accounting experience preferred)
Job
Rutan Mechanical LLC.
Palisades Park, NJ (In Person)
$56,586 Salary, Full-Time
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Job Description
Secretary (Accounting experience preferred) Rutan Mechanical LLC. Palisades Park, NJ Job Details Full-time $24.41 - $30.00 an hour 1 day ago Benefits Paid time off Employee discount Flexible schedule Qualifications Computer operation Microsoft Office Specialist Computer literacy Accounting Organizational skills Multi-line phone systems Clerical experience Full Job Description Overview We are seeking a dynamic and highly organized Secretary to join our team! This vital role offers an exciting opportunity to support our office operations, manage administrative tasks, and ensure smooth communication across departments. The ideal candidate will bring energy, professionalism and a proactive attitude to help us maintain an efficient and welcoming workplace. If you thrive in fast-paced environments and enjoy multitasking with precision, this position is perfect for you! Responsibilities Serve as the first point of contact at the front desk, greeting visitors and clients with professionalism and warmth Manage multi-line phone systems, directing calls accurately and courteously while taking detailed messages when necessary Handle scheduling and calendar management for executives and team members, coordinating meetings and appointments efficiently Perform data entry, filing, and document proofreading to ensure accuracy and organization of all records Utilize office management skills to oversee supply inventory, organize files, and maintain office equipment Provide exceptional customer service by assisting clients, vendors, and internal staff promptly and effectively Support bookkeeping tasks using QuickBooks or similar software to track expenses and financial records Skills Proven experience with office management, clerical duties, or administrative support in a professional setting Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools Excellent organizational skills with the ability to prioritize tasks efficiently in a busy environment Exceptional phone etiquette and experience managing multi-line phone systems with professionalism Bilingual abilities are a plus to assist diverse client needs effectively Demonstrated attention to detail through proofreading, data entry accuracy, and filing systems Experience as a dental or medical receptionist or personal assistant is advantageous for understanding specialized workflows Knowledge of bookkeeping practices using QuickBooks or similar accounting software enhances financial support capabilities Effective time management skills to handle multiple responsibilities seamlessly while maintaining a positive attitude Join us in this rewarding role where your organizational talents will make a real difference! We value energetic individuals who are eager to contribute their skills in a vibrant office environment. This paid position offers the chance to develop your career while supporting our team's success every day.