Job Summary Prevention is Key is a Non-Profit Organization providing Prevention and Recovery Services in seven counties in northern New Jersey. We have been doing this work for 35 years and have a proven track record for success! We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will assist in coordinating our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and keen attention to detail will help foster an efficient, welcoming environment where productivity thrives. If you excel at multitasking, possess strong communication skills, and enjoy a fast-paced environment, this opportunity is perfect for you! Responsibilities Provide administrative support to Executive, Operations and Human Resources functions Assist with daily operations needs for three office locations in Morris, Passaic and Essex counties Maintain organized office files, records, and correspondence to ensure easy retrieval and compliance with company policies Support office management by coordinating schedules, appointments, and meetings for team members and executives Assist with client communication and customer service efforts to provide prompt, friendly support both in person and via phone or email Utilize computer skills to prepare reports, memos, and presentations while ensuring high levels of accuracy and efficiency Support clerical tasks such as photocopying, scanning, mailing, and inventory management to keep the office running smoothly Requirements Proven administrative experience or office management background with strong organizational skills Proficiency in Microsoft Office suite including Word, Excel, PowerPoint, Outlook and Teams Strong time management abilities to prioritize tasks efficiently Exceptional communication skills in both verbal and written forms Demonstrated ability to handle data entry accurately while maintaining confidentiality and professionalism Experience supporting office operations and human resources functions, along with executive communications, presentations and calendar management is highly desirable Non-profit experience is a plus, but not required This role offers an exciting opportunity to contribute your organizational talents and administrative skills while supporting a dedicated team committed to excellence. Visit www.preventioniskey.org for more information about our services.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 20 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and distance vision.

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

AAP/EEO:

The company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, the company complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer leaves of absence, compensation and training.

The company expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the company's employees to perform their job duties may result in discipline up to and including discharge.

Note:

The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Pay:

From $22.00 per hour

Benefits:

Employee assistance program Paid time off Retirement plan

Work Location:

In person