Job Description
DESCRIPTION
Assists the Clerk of the Board and other administrative staff with a variety of clerical, secretarial, and administrative duties in a confidential office setting. The successful candidate must be able to multitask in a fast-paced environment, exercise sound judgment, maintain confidentiality, and perform duties independently within established guidelines; does other related duties as required. Bilingual proficiency in English and Spanish is preferred but not required. Notary Public certification is preferred. Candidates who are not currently commissioned as a Notary Public will be required to obtain certification upon hire. ESSENTIAL DUTIES AND RESPONSIBILITIES
Perform varied and complex secretarial and administrative support functions. Maintain the County Commissioners' events calendar and schedule appointments for the County Commissioners and Clerk of the Board. Prepare correspondence, memoranda, reports, meeting materials, and other administrative documents. Review, prioritize, and respond to voicemail and correspondence as authorized. Prepare meeting agendas, attend meetings, and record meeting minutes. Greet visitors and direct them appropriately. Screen and route incoming telephone calls. Maintain and update County social media accounts. Set up, monitor, and livestream County Commissioner meetings using approved audio/visual and social media platforms. Assist in the creation and distribution of the County's quarterly newsletter. Design and create pamphlets, flyers, newsletters, and other informational materials using Publisher or similar software. Maintain essential records, files, and databases. Conduct special projects as assigned. Assist with office supply and equipment ordering and distribution. Assist with financial and personnel-related administrative tasks, including purchases, invoice processing, and voucher verification, as assigned. Draft proposed ordinances and resolutions when authorized. Notarizes official documents as required. Learn and apply agency policies, procedures, regulations, and organizational practices. Utilize various electronic and manual recordkeeping and information systems. KNOWLEDGE, SKILLS, AND ABILITIES
Proficiency in Microsoft Word, Excel, and Outlook. Ability to create professional publications using Microsoft Publisher or similar software. Strong organizational, communication, and multitasking skills. Ability to work independently and maintain confidentiality. Ability to establish and maintain effective working relationships with employees, officials, and the public. Ability to read, write, speak, understand, and communicate effectively in English. Ability to lift and carry up to 20 pounds and navigate stairs as required. EXPERIENCE
Minimum of two (2) years of experience performing secretarial or administrative support duties. Government experience is preferred but not required. LICENSE:
Possession of a valid New Jersey driver's license may be required if operation of a vehicle is necessary to perform the essential functions of the position. SCHEDULE
Monday - Friday, 8:30 am - 4:30 pm Required Evening Meetings:
County Commissioner meetings are held on the first and third Wednesdays of January, February, March, April, May, September, October, November, and December. Attendance is required from approximately 6:00 p.m. to 8:00 p.m. During June, July, and August, attendance is required for two Wednesday evening meetings per month from approximately 4:00 p.m. to 6:00 p.m. RATE :
$22.99-$30.00 per hour. Starting salary will be commensurate with experience, qualifications, and bilingual skills. Benefits :
Health, Pharmacy, and Dental Insurance, State Pension and Life Insurance, Paid Holidays, and Paid Time Off (Vacation, Sick, Personal) Additional Voluntary Benefits :
Vision Insurance, Health and Dependent Care Flexible Spending Accounts, Life Insurance, 457(b) Accounts, Credit Union Membership, and Tuition Reimbursement EEOC This title is Unclassified and Non-Competitive through Civil Service Must be a resident of New Jersey. Preference given to Salem County Residents.
