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SC
Somerset County NJ
Administrative Assistant
Career Insights for Office / Administrative Assistant (General)
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Based on New Jersey data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$46,218 / year median in New Jersey
-7% projected decline
Job Description
Performs financial, clerical, and administrative duties to ensure the efficient operation of the Engineering Division. This position reports to the Contracts Specialist. Essential Functions Performs clerical duties to ensure correspondence is completed accurately and promptly. Prepares Resolutions for consultant contracts. Prepares specifications for projects that go out to bid. Enters resolutions, new projects, and contracts into the Engineering database. Utilizes the MSI Financial System to enter requisitions and receive purchase orders. Processes payments for various vendors and consultant contracts in the financial system. Processes road opening permits and payments. Maintains consultant and vendor files. Answers telephones and handles public inquiries and directs calls. Requests County, State and Federal Wage Rates for new Construction Contracts. Maintain Engineering Motor Pool vehicles. Assists Contract Specialist with contracts and contractor payments. Works with County Counsel to ensure consultant contracts are executed. Send out RFP letters to eligible consultants. Opens mail and distributes accordingly. Operates modern office equipment including PC and scanner. Prepares monthly progress schedules.
Performs other related duties as assigned by management. Qualifications Essential High School graduate with supplemental business courses. 3-5 years' administrative assistant experience. Proficient in MS Office Suite. Possess basic accounting skills. Excellent interpersonal and communication skills. Must be highly organized with a strong attention to detail. Preferred Knowledge of County policy and procedures. Experience with MSI.
Knowledge of the County resolution process.