Office Administrative Assistant

Job Title:

Office Administrative Assistant Location:

Manahawkin Job Type:

Full-Time Schedule:

Monday-Friday (9:00AM

• 5:00PM) with 1-2 evening closings per week (10:00AM
• 7:00PM) & 1-2 Saturdays per month (9:00AM
• 5:00PM)

Industry:

Landscaping & Outdoor Services Job Overview:

We are seeking a reliable, detail-oriented Office Administrative Assistant to join our fast-paced landscaping office. This individual will play a critical support role for the office team by managing incoming phone calls, organizing daily tasks, maintaining appointment schedules, and ensuring smooth administrative operations. The ideal candidate is professional, organized, tech-savvy, and capable of handling multiple responsibilities with efficiency and accuracy.

Key Responsibilities:

Answer and Direct Phone Calls:

Serve as the first point of contact for clients and vendors, handling inquiries with professionalism and courtesy.

Daily Administrative Tasks:

Complete routine office tasks including copying, scanning, filing, and data entry.

Appointment Scheduling:

Print, confirm, and prepare the next day's appointments; maintain and update calendars and schedules.

Mark-Out Requests:

Call in mark-outs (e.g., utility locate requests) as needed to support field crews.

Filing & Record Keeping:

Keep electronic and paper filing systems up to date and well organized.

Team Support:

Assist the office staff and management team with various tasks and special projects as they arise.

Customer & Vendor Interaction:

Communicate effectively with customers, subcontractors, and suppliers.

Evening and Weekend Availability:

1-2 evening closings per week (10:00AM

• 7:00PM) & 1-2 Saturdays per month (9:00AM
• 5:00PM) , based on a rotating schedule.

Required Skills & Qualifications:

Office Software Proficiency:

Microsoft Office Suite (Word, Excel, Outlook)

• intermediate proficiency QuickBooks
• basic familiarity (invoice entry, lookups, etc.

) preferred

Strong Communication Skills:

Clear, professional verbal and written communication.

Time Management:

Ability to prioritize tasks, meet deadlines, and manage interruptions in a busy environment.

Organizational Skills:

Strong attention to detail and ability to maintain accurate records.

Multitasking Ability:

Handle multiple responsibilities and switch between tasks efficiently.

Professional Demeanor:

Friendly and courteous attitude with a strong customer service focus.

Preferred Qualifications:

Prior experience in a landscaping, construction, or service-based office setting.

Work Environment & Compensation:

Fast-paced, team-oriented office with a focus on supporting field operations. Competitive hourly wage based on experience. Opportunities for growth and increased responsibility over time.

Job Type:

Full-time Pay:

$20.00

• $25.

00 per hour

Work Location:

In person