Administrative Assistant - Construction Industry

Job Summary We are seeking a highly organized, dependable, and detail-oriented Administrative Assistant to support multiple companies within the construction industry. We are looking for someone who is proactive, adaptable, and capable of handling a wide variety of responsibilities in a fast-paced environment. The ideal candidate will possess a strong combination of technical, bookkeeping, organizational, and interpersonal skills. This individual must be able to work effectively with a diversified group of employees while maintaining professionalism and confidentiality at all times. Responsibilities Managing and maintaining records in QuickBooks Assisting with bookkeeping functions to possibly include accounts receivable, accounts payable, reconciliations, and payroll. Performing accurate data entry Organizing and maintaining digital computer files and office systems Utilizing Microsoft Office programs, especially Excel Handling multiple projects and priorities simultaneously Identifying potential problems and offering practical solutions Performing checks and balances to ensure accuracy in daily tasks Assisting with various administrative and operational duties as needed Adapting quickly to new tasks and changing priorities Qualifications Minimum 5 years of office experience required Bookkeeping background required Construction industry knowledge strongly preferred Proficiency in QuickBooks and Microsoft Office Suite Exceptional organizational and multitasking abilities Strong verbal and written communication skills Extremely detail-oriented, especially with numbers and data entry Ability to learn quickly and retain information with minimal instruction Technology proficiency is a plus Trustworthy, dependable, and comfortable handling confidential information

Work Location:

In person