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Sweet Influence Inc.
Office Assistant
Entry-Level JobVerifiedNo experience needed
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on New Jersey data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$46,218 / year median in New Jersey
-7% projected decline
Job Description
SWEET INFLUENCE INC. JOB VACANCY
- OFFICE
ASSISTANT
Union, New Jersey | Full-Time | Monday- Friday | 9:00 AM
- 5:00 PM $20.00
- $23.
KEY RESPONSIBILITIES
- Answer incoming phone calls and respond to emails professionally.
- Welcome visitors and direct them appropriately.
- Schedule appointments and assist with calendar management.
- Organize timesheets and maintain accurate physical and electronic records.
- Schedule and enter client service hours using HHAeXchange.
- Perform data entry and update company databases and records.
- Assist with employee and client documentation and maintain organized filing systems.
- Manage office supplies and receive, sort, and distribute mail and deliveries.
- Assist with meetings, including scheduling, agendas, and meeting minutes.
- Provide administrative support to management and other departments.
- Maintain strict confidentiality of client, employee, and company information.
- Help maintain a professional, clean, organized, and efficient office environment.
- Perform other administrative duties as assigned.
QUALIFICATIONS & SKILLS
- Associate's or Bachelor's degree preferred.
- Previous office or administrative experience preferred.
- Healthcare, home care, or DDD administrative experience is a plus.
- Experience with HHAeXchange is strongly preferred.
- Proficiency in Microsoft Office and/or Google Workspace.
- Strong computer, data-entry, record-keeping, and communication skills.
- Excellent organization, time management, attention to detail, and accuracy.
- Ability to multitask, prioritize assignments, meet deadlines, and work independently.
- Must be dependable, punctual, professional, and able to maintain confidentiality.
EMPLOYMENT REQUIREMENTS
Successful candidates must be able to complete all applicable pre-employment screening, background checks, and employment documentation required for the position.HOW TO APPLY
Interested and qualified applicants should submit a current resume and contact information to Sweet Influence Inc. Please include "Office Assistant Application" in the subject line. Sweet Influence Inc. is an Equal Opportunity Employer.Pay:
$24.03- $28.