Administrative Assistant

Job description Overview We are seeking a highly motivated individual that is extremely organized, a quick learner, a problem solver that is professional in all internal and external communications. The candidate will believe in exceptional customer service, while supporting our team in the office and the field. This position requires attention to details while operating in a quick paced environment. The ideal candidate will be able to handle interruptions by client phone calls and team questions and then regain focus to complete the task at hand. This position requires the constant ability to work well with others. Caring and compassion are not weaknesses. Duties Communicate with the office team, production team, clients and vendors in a polite, professional manner. Answer customer calls, messages and requests in a timely fashion with respect. You are the first contact for potential sales. Perform bookkeeping, accounts receivable, accounts payable, banking and other tasks related to the bookkeeping for the company. (This will require knowledge of Quick Books desktop and cloud based.) Enter & Submit payroll information for processing, when required. Data entry Schedule, route technicians and other production staff. (This will require knowledge of HindSite or the ability to quickly learn.) Perform task using the Microsoft Office Suite as well as in Google Workspace. Monitor inventory and order supplies and materials for the office and production. Generate contracts, proposals, invoices and other documents as required. Other duties which may be assigned within the office. Qualifications 3+ years of experience in a similar positing with an irrigation or service industry company. Proficient with Microsoft Office & Google Workspace. Proficient with QuickBooks Desktop and Cloud based versions. Experience or proficiency with HindSite software is a plus! Experience with Accounts Receivable & Payable. Excellent, professional communication skills. Ability to learn and adapt. Wages & Benefits Position may be full or part time, at our location. No remote work. $22.00- $25.00/hr. PTO as required by NJ State law and accrued as stated in the Company Handbook. Health Insurance Paid Holidays 401

K Pay:

$22.00 - $25.00 per hour Benefits 401(k) Health insurance Paid time off Application Question(s): Do you have any previous experience in a similar position with an irrigation or service industry company?

Experience:

Administrative:

3 years (Required)

QuickBooks:

1 year (Preferred)

Work Location:

In person Keywords accounts-receivable accounts-receivable-accounts-payable accounts-payable books-and-literature payroll-management google-workspace workspace cabinet-construction-materials-hardware invoicing quickbooks quickbooks-desktop hindsite-software ability-lms time-and-attendance remote-working paid-time-off state-local-municipal laws-and-regulations environment-health-and-safety-hsse health-insurance holidays-seasonal-events 401k sep-ira-401k