Office Assistant

Position Summary We are looking for a dynamic individual to join our small office team. This role supports daily administrative, coordination, and communication functions for Eastern Architectural Millwork and Eastern Fiberglass Company operations. This role helps ensure smooth workflow between office, shop, field teams, and clients by managing documentation, tracking jobs, and assisting with external and internal communication. Key Responsibilities Administrative Support Answer phones, respond to emails, and route inquiries to appropriate team members Maintain organized digital and physical filing systems for jobs, drawings, and client records Assist with data entry in systems such as FieldPulse, Quickbooks, Google Office products Assist with various office duties that are delegated routinely and as-needed basis Client Communication Track and follow up with client communications and requests such as estimates, approvals, and deposits Provide basic project updates to clients using our Field Service Software. Direct technical questions to appropriate team members Ensure professional and timely communication with clients, vendors, and partners Accounting & Documentation Support Assist with preparing estimates, invoices, and purchase orders Track deposits and notify team when jobs are approved to proceed Support bookkeeping tasks such as organizing receipts and entering data into accounting software Skills & Attributes Reliability and follow-through Ability to work in a fast-paced, team-oriented environment Professional and customer-focused demeanor Work Environment Office-based role with frequent coordination with shop and field teams Construction/manufacturing environment (millwork shop and fiberglass operations) Awesome team of hardworking and diverse individuals

Requirements:

Comfortability answering phone and emails, making informed judgement calls, employing critical thinking Advanced computer aptitude, the ability to learn new software and independently solve technical problems that arise. Desire to work on a team, be accountable to your colleagues, and maintain a position at a growing company.

Pay:

From $20.00 per hour

Benefits:

401(k) 401(k) matching Health insurance Vision insurance

Work Location:

In person