Job ID:

5889202\n

Application Deadline:

Aug 28, 2026 11:59 PM (Eastern Standard Time)\n

Posted:

Today\n

Starting Date:

Immediately\nJob Description\n

Qualifications:

\nHigh School Diploma; possess excellent Administrative Assistant skills with an\nEmphasis in computer knowledge.\nReports to:\nAssistant Superintendent of Human Resources and Chief Academic Officer\n

Supervises:

\nN/A\n

Job Goal:

\nTo provide Administrative Assistant services associated with operating the\nCurriculum and Instruction Office for the West Deptford School District.\n

Performance Responsibilities:

\nOverall responsibilities\nActs as the Assistant Superintendent of Human Resources and Chief Academic Officer's personal and confidential Administrative Assistant.\nSchedules appointments for the Assistant Superintendent of

HR & CAO.

\nTypes correspondence and maintains files.\nSchedules and coordinates staff, times and locations for the Assistant Superintendent of HR & CAO's committees.\nSort, open, date stamp and review both inter-office and USPS mail for Central Office.\nResearches/designs/prepares annual District Teacher Calendar and School Calendar.\nServes as backup for Student Registration in the event that the Administrative Assistant for Registration is not available.\nSubmits appropriate board motions for the Office of Curriculum and Instruction to appear on Board Agendas.\nMaintains records for student teacher placements between local universities and district buildings.\nMaintains records for student nurse placements between local universities and district buildings.\nMaintains record keeping for department budget.\nMaintains and updates Job Description Manual.\nPrepares requisitions for purchases in connection with textbooks, supplies or materials.\nObtains price quotes for materials needed by the Assistant Superintendent of

HR & CAO

\nPrepares and submits Purchase Orders for the Assistant Superintendent of

HR & CAO.

\nMaintains record keeping for budgets and documentation of activities for various grant programs.\nRegisters staff for in-service programs.\nRegisters staff for workshops out-of-district.\nCoordinates New Teacher Academy (refreshments, agendas, invitations, etc.).\nHandles various requests from Administrators, other staff members and Board Members.\nAssists with studies and reports as required by the Assistant Superintendent of

HR & CAO.

\nProcesses all new staff regarding certification, physicals, Mantoux testing, fingerprints, criminal history review, emergent hiring, I9 forms and any other employment forms.\nMaintains/updates staff lists for all certificated and non-certificated staff.\nAssists in figuring out yearly salaries for all staff members.\nUploads salary guides, non-contracted salaries and longevity into Systems 3000 after contract is finalized.\nProcesses observation reports for all staff and files them in the appropriate personnel files.\nPrepares rehire lists/motions for the Reorganizational Meeting for all staff.\nTypes and sends rehire letters and contracts annually to non-tenured teaching staff and Administrators.\nMaintains personnel records for all staff.\nProcesses all new staff regarding certification, physicals, Mantoux testing, fingerprints, criminal history review, emergent hiring, I9 forms and any other employment forms.\nAssists, Creates and Works with Staff on Leave of Absences\nCoordinates with CAO Chapter 5 Disclosure Forms\nMaintains Affirmative Action files.\nAssumes other duties and responsibilities incidental of the office or as assigned by Central Office Administration\n

Environmental Requirements:

\nThe environmental demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive.\nExposure to a variety of childhood and adult diseases and illnesses.\nWork conditions are typical office environment temperatures of 65 to 80 degrees.\nWork space has typical conditioned airflow ventilation found in a business office environment.\nExposure to a building in which a variety of chemical substances are used for cleaning, instruction, and/or operation of equipment.\nFunction in a workplace that is usually moderately quiet but that can be noisy at times.\n

Physical Demand Requirements:

\nThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job. Unless reasonable accommodations can be made, while performing this job the staff member shall:\nMust be able to sit for long periods of time at an office desk.\nSpeak and hear.\nCommunicate effectively in English, using proper grammar and vocabulary. American Sign Language or Braille may also be considered as acceptable forms of communication.\nReach with hands and arms and use hands and fingers to handle objects and operate tools, computers, and/or controls\nUse close vision, color vision, peripheral vision and depth perception along with the ability to focus vision.\nHeavy computer utilization with ability to observe a computer monitor for hours of the day is required.\nMinor standing time for copier utilization from time to time.\nAbility to lift up to 25 lbs. to move office boxes when necessary.\n

Employment Conditions:

Contract Term:

July 1st to June 30th, 12 months\n

Salary:

Discretion of the Board of Education\n

Terms and Conditions:

Conditions outlined in the Non-Bargaining Handbook\n

Evaluation:

In accordance with Board policy\n

Position Type:

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Adminstrative Assistant to the Assistant Superintendent of HR and Chief Academic Officer