Administrative Assistant

Job Opportunity:

Administrative Assistant Location:

West New York, NJ Company:

CPA Architecture Website:

www.cpaarchitecture.com About CPA Architecture. CPA Architecture is a dynamic and collaborative design firm dedicated to delivering innovative architectural solutions. Position Summary. We are seeking a highly organized and proactive Administrative Assistant to support the Principal of our design firm. The ideal candidate will assist with daily administrative operations, project coordination, client communications, scheduling, office support, communication management, and assisting with daily operations to help maintain an efficient workflow. Key Responsibilities Provide daily administrative support to the Principal Manage calendars, appointments, meetings, and travel arrangements Answer phone calls, emails, and general correspondence Coordinate meetings with clients, consultants, vendors, and staff Maintain organized digital and physical filing systems Assist with document preparation, scanning, printing, and recordkeeping Track general administrative paperwork Support office operations Prepare meeting agendas and take meeting notes when needed Assist with scheduling project-related meetings and follow-ups Handle confidential information with professionalism and discretion Support general office coordination and team administrative needs Qualifications

• Previous administrative assistant or office support experience preferred
• Strong organizational and multitasking skills
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
• Strong attention to detail and ability to prioritize tasks
• Ability to work independently and maintain professionalism in a fast-paced environment Experience working in architecture, engineering, interior design, or professional services office Familiarity with office administration and scheduling coordination Why Join Us?

Work directly with firm leadership in a collaborative architectural studio. Contribute to both business operations and project success. Supportive, professional, and creative environment. Conveniently located office in West New York, NJ.

Pay:

$18.00 - $25.00 per hour

Work Location:

In person