An Administrative Clerk or Coordinator performs administrative work in an office. Coordinates work to support an office team. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails. May manage office staff expenses, supplies or schedules.
Westville, NJ Job Details Full-time $20 - $25 an hour 14 hours ago Benefits Health savings account Health insurance Dental insurance Paid time off Employee assistance program Vision insurance 401(k) matching Life insurance Qualifications Interpersonal skills Administrative experience Attention to detail Office management Time management Full Job Description Position Overview We are seeking a Maintenance Administrator to support our growing service division, which includes electricians, plumbers, and maintenance technicians servicing over 450 grocery store locations. This role is ideal for someone who enjoys helping hands-on, field-based employees succeed by handling the administrative, reporting, and technology-related aspects of their work. Our technicians are experts in what they do in the field. This role exists to support them behind the scenes — helping translate field work into accurate documentation, reports, and system updates so jobs run smoothly and efficiently. Key Responsibilities Assist service technicians with administrative and reporting tasks Enter, review, and organize service reports, work orders, and documentation Help technicians with technology-related needs (apps, systems, tablets, photos, uploads, etc.) Ensure service tickets are completed accurately and submitted on time Communicate with technicians, service managers, and internal teams to gather missing information Maintain organized records for service calls, repairs, and maintenance work Support scheduling, follow-ups, and general office coordination as needed Act as a reliable point of contact between the field team and the office Qualifications & Skills Strong organizational and time-management skills Comfortable working with blue-collar field teams and supporting hands-on roles Patient, clear communicator who can explain technology and processes simply Proficient with basic office technology (email, spreadsheets, reporting systems, document uploads) Detail-oriented with strong follow-through Ability to multitask and prioritize in a fast-paced environment Prior administrative, office support, or service-industry experience preferred TimberScan - 100 to 200 per week Familiarity with Service Work (Maint. Techs, Plumbers, and Electricians) What We're Looking For Someone who enjoys being a support system and problem-solver A team player who takes pride in helping others succeed Comfortable working in an office environment while supporting field operations Reliable, professional, and proactive The position will be Mon-Fri 8:30am to 5pm, fully in-office. There is an on-call rotation for dispatch required with this position.
Pay:
$20.00 - $25.00 per hour
Benefits:
401(k) matching Dental insurance Employee assistance program Health insurance Health savings account Life insurance Paid time off Vision insurance Ability to
