26-27 SY School Office Assistant

Deming Public Schools

Ruben S. Torres Elementary School - Deming, New Mexico This job is also posted in Deming Public Schools

Job Details

Job ID:

5920136

Application Deadline:

Posted until filled

Posted:

Yesterday

Starting Date:

Immediately

Job Description

Beginning Date:

26-27 SY

Salary:

Grade 16 / Step 1

APPLICATION:

IN-DISTRICT

Letter of interest through School Spring - Applicant Tracking.

OUT-OF-DISTRICT

Complete application through the School Spring - Applicant Tracking

APPLICATION DEADLINE

UNTIL

FILLED QUALIFICATIONS

Applicant must be highly qualified which requires one of the following and a complete application on file to be eligible for the position: High school diploma or GED certificate.

Job Summary:

Under direction performs a variety of clerical and administrative work in support of an assigned office to provide an efficient and pleasant environment. Duties may vary by specific assignment and function of the assigned office.

Essential Duties and Responsibilities:

• Answers telephones, receive visitors and refers callers and visitors to appropriate personnel.
• Performs a variety of clerical duties such as typing, filing, and photocopying.
• Answers routine questions according to established guidelines.
• Collates, staples, and stacks materials per instructions.
• Packages completed copies for administrative and classroom use.
• Prepares new files and disposes of obsolete files.
• Maintains records, inventories, index, and cross-reference files.
• Sorts classify and file documents and materials as directed.
• Locates and removes files upon request; places and removes material in storage.
• Orders office supplies and maintains supply inventory.
• Receives, sorts and distributes incoming and outgoing mail.
• Receives and makes telephone calls as directed; takes and relays messages.
• Assures the timely distribution and receipt of a variety of records, reports, and bulletins as directed.
• Operates a variety of office equipment such as calculator, copier, and computer terminal.
• Making announcements over the PA system as necessary
• Assigning lockers and calculations to students with medical situations
• Fire drill reports and Emergency codes - full accounting to administrators
• Occasionally assist JPO and Police with requests for student information
• Homework/Book requests for students who are ill E-mail or hardcopy to all appropriate teachers and follow-up.
• Back-up assistance to the registrar, attendance, and front office secretaries as well as assisting administrators.
• Distribution of student and staff parking stickers.
• Performs related duties as assigned.

Some of the duties in specific assignments are:

Assists in Special Student Services with a variety of administrative duties including preparing

IEP packets and Parents' Rights, organizing and monitoring bus routes, serving as a dispatcher for

Special Education buses, processing funding requests, administering grant fund expenditures and communicating with special student services personnel regarding a variety of issues.

Serves as school receptionist, assisting in maintaining student records, and assisting students with various needs, ordering school lunches, collecting and accounting for school lunch money, reporting daily meal counts, and maintaining petty cash accounts.

Supports Title 1 activities in processing purchasing orders and tracking purchasing documents of various types, monitoring inventories at schools and reconciling inventories with district inventory, making travel arrangements, and communicating with vendors.

KNOWLEDGE OF

Specific duties in and functions of an assigned office.

Preparing letters, documents, and reports.

Modern office procedures, equipment, and practices.

Filing systems.

District policies and procedures.

Basic record-keeping and filing techniques.

Correct English usage, grammar, spelling, punctuation, and vocabulary.

Telephone techniques and etiquette.

Computer and software operation.

District organization and operations.

ABILITY TO

Perform the specific duties of an assigned function.

Perform modern office practices, and procedures and operate the equipment.

Perform clerical duties such as filing, duplication, and maintaining records.

Operate a computer terminal and software programs.

Understand and follow oral and written directions.

Meet schedules and timelines.

Prepare reports, letters, and other documents.

Maintain files and records and retrieve information.

Work cooperatively with others.

Communicate effectively both orally and in writing.

Word process at 45 WPM.

EDUCATION AND EXPERIENCE

High School Diploma or Equivalent.

Verifiable work and/or character references.

Clerical Exam Score of 70%.

Typing Exam Score of - 45 wpm.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, AND REGISTRATIONS

None required.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is required to use hands to finger, handle, or feel; reach with hands and arms, and talk or hear.

The employee must lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and the ability to adjust focus.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in inside environmental conditions. The employee frequently works with a video display terminal for prolonged periods. The noise level in the work environment is usually moderate.

Revised

JANUARY 2025

THE

DEMING PUBLIC SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE ON THE BASIS OF RACE, NATIONAL ORIGIN, RELIGION, AGE, SEX, MARITAL STATUS, OR HANDICAP IN COMPLIANCE WITH FEDERAL AND STATE LAWS

Position Type:

Full-Time

Job Requirements

Citizenship, residency or work visa required