Office Assistant

Overview We are seeking a dynamic and organized Office Assistant to join our team. This role is the first point of contact for visitors and callers and plays a key part in delivering an excellent customer experience, supporting the sales team, and keeping day-to-day administrative needs running smoothly. The ideal candidate will be energetic, detail-oriented, and possess strong communication skills, with the ability to multitask effectively in a fast-paced environment. Duties Greet visitors at the front desk with professionalism and warmth, ensuring a positive first impression Manage multi-line phone systems, directing calls accurately and courteously using proper phone etiquette Handle data entry tasks efficiently using computer skills, including Microsoft Office. Maintain organized filing systems, both physical and electronic, for easy retrieval of documents Support office management activities such as calendar management and appointment scheduling. Assist with bookkeeping tasks using QuickBooks to track estimates and invoices Provide customer support by responding promptly to inquiries via phone or email, ensuring excellent customer service at all times Skills Proven experience in office administration or clerical roles with strong organizational skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and

QUICKBOOKS A MUST!

Excellent typing speed and accuracy for efficient data entry and document proofreading Knowledge of multi-line phone systems and proper phone etiquette for professional communication Strong time management skills to prioritize tasks and meet deadlines consistently Experience with office management software such as QuickBooks or bookkeeping tools is a must Familiarity with construction receptionist duties, including calendar management and customer support, is advantageous Personal assistant experience or administrative support background will be valued highly Join us in creating a vibrant office environment where your organizational talents can shine! We are committed to fostering a supportive workplace that values your contributions while offering opportunities for growth. This role not only ensures essential daily operations but also provides a fulfilling experience supporting our team's success.

Job Type:

Full-time Pay:

From $13.00 per hour

Benefits:

Paid time off Application Question(s): Do you have QuickBooks experience?

Work Location:

In person