Administrative Assistant - Natural Resources Management and Biology

Job Details Job Location:

Main Campus•Las Vegas NM•Las Vegas, NM 87701

Position Type:

Full Time Education Level:

High School or GED Salary Range:

$16.54•$23.98

Hourly Travel Percentage:

None Job Shift:

Day/AM Job Category:

Staff Description Posted Job Summary/Description/Physical Demands Position Summary The Administrative Assistant for the Departments of Biology and Natural Resources Management facilitates and administers the day-to-day operations of the department office. Serves as the primary point of contact for internal and external constituencies. This position is represented by a labor union and is subject to the terms and conditions of the NMHUFSA Collective Bargaining Agreement upon successful completion of a 12•month probationary period. Work takes place on the Las Vegas campus. Duties and Responsibilities Provide and/or oversee support activities for the units such as answering telephones, maintaining calendars, writing and maintaining correspondences and records including but not limited to all incoming and outgoing documents to/from department, and following-up on operational commitments. Hire and oversee work-study students. Prepare and process PO's for office supplies, office equipment, supplies and purchase supplies as needed with approval of department chair. Assist the Graduate Coordinators in preparation of graduate student contracts. Communicate and otherwise correspond with other universities, centers and the general public. Assist Biology Department and Natural Resources Management Departments Chairs with scheduling, rescheduling and planning. Oversee the planning of meetings and events. Manage and maintain the Biology Department and Natural Resources Management Department budgets; provide monthly budget reports and assist with Budget Adjustment Request as needed. Prepare Travel Requests for field trips, faculty and student conference travel, and other department-related travel. Maintain and distribute office supplies to Biology and Natural Resources Management faculty as needed. Collect syllabi from Biology and Natural Resources Management faculty and maintain in appropriate files. Create and maintain posters, brochures and any other forms used to advertise department activities. Collect year-end reports. Maintain and keep a record of all cost incurred for travel, vouchers, purchases, equipment maintenance, copy paper, postage, etc. Pick up and distribute the Biology Department and Natural Resources Management Department mail. Maintain and organize the Biology and Natural Resources Management bulletin boards. Maintain regular attendance. Provide information and perform problem solving on a range of issues. Assist with other Biology and Natural Resources Management activities as assigned by the department. Work Environment Work in a typical interior/office work environment Work with frequent interruptions Very limited to no exposure to physical risk Physical Demands Repetitive hand motions and prolonged use of computer. Maintaining emotional control under stress. Occasionally lifting and/or moving up to forty (40) pounds. Sitting for extended periods of time. Kneeling, bending, reaching and stooping. Walking for extended periods of time. Qualifications Minimum Qualifications

EDUCATION

High School Diploma or

GED EXPERIENCE

One (1) year of experience performing general clerical/administrative assistant work. Preferred Qualifications

EDUCATION

Associate's Degree in any field

EXPERIENCE

Two to three (2-3) years of office support experience. Preferred Skills (KNOWLEDGE, SKILLS, & ABILITIES) Ability to communicate effectively, both orally and in writing. Ability to present oneself with a professional presence and demeanor. Ability to maintain confidential information and inquiries with discretion. Ability to display a keen attention to detail. Ability to display a strong working knowledge in excel, word and other basic computer functions. Knowledge of office operations, office machines, and other office decorum. Ability to maintain exceptional customer service and people skills. and contacts with officials, students, organizations, and the general public. Knowledge of basic budget principles. Knowledge of SCT Banner, PeopleAdmin. Ability to display a keen attention to detail. Ability to display a strong working knowledge in MS Excel, MS Word, and other basic computer functions. Knowledge of office operations, office machines, and other office decorum. Ability to maintain exceptional customer service and people skills. Ability to establish and maintain effective working relationships with faculty, students and staff. Ability to establish and maintain effective working relationships and contacts with officials, students, organizations, and the general public. Knowledge of current and emerging trends in technologies, techniques, issues, and approaches in area of expertise. Ability to lead and train staff and/or students. Documents required for consideration 1) Letter of interest/cover letter; 2) Resume; 3) Three (3) professional references in online application, and; 4) copies of unofficial transcripts.