An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
Music Administrative Assistant Eastern Mexico University Depends on Qualifications medical insurance, dental insurance, life insurance, vision insurance, 403(b), retirement plan United States, Mexico, Portales Jul 23, 2026
Position Overview Position Summary:
Under general supervision, perform a variety of office clerical functions for the department(s) on a regular basis.
Requirements Duties and Responsibilities:
Perform routine secretarial duties such as word processing/typing, filing, verifying information, coordinating the flow of documents, and scheduling events and meetings
Operate a personal computer to enter data, compile and type reports, and prepare letters and general correspondence
Monitor departmental budget(s) and perform routine record keeping duties
Perform a range of operational support activities for the department(s) and serve as a liaison with other departments on basic administrative and/or operational matters
Greet and direct visitors, and when appropriate, resolve routine problems and answer inquiries concerning activities and operations of the department(s), accept, screen, and route telephone calls, and maintain a log of inquiries as required
Sort, screen, and distribute mail
Order, stock, and distribute office supplies
May oversee the functional activities of student employees
Regular and predictable attendance required
Perform other related duties as assigned
Minimum Job Requirements:
High school diploma or GED certificate and a minimum of six months of experience directly related to the duties specified are required.
Knowledge, Skills, and Abilities:
Ability to perform routine and moderately complex clerical tasks rapidly and accurately
Skill in the use of standard office equipment
Ability to understand and convey procedures and regulations established
Ability to perform basic bookkeeping procedures
Ability to maintain confidentiality of records and information
Skill in word processing and data entry
Ability to maintain an effective working relationship with others
Ability to communicate effectively, both orally and in writing
Working Conditions Physical Demand and Working Conditions:
Work is performed during normal work hours but may require some evening or weekend hours
Work is sedentary in nature that at times requires exerting up to 10 pounds of force occasionally and/or a consistent amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.
Essential Functions:
[As defined under the Americans with Disabilities Act, these include the aforementioned duties and responsibilities, minimum job requirements, knowledge, skills, and abilities, as well as physical demands and working conditions. This is not necessarily an all-inclusive listing.]
Additional Information Application Review Date:
Condition of Employment:
Must pass a pre-employment background check.
Electronic Application Instructions:
Electronic applications should be submitted through the "Apply" link at the top of this page. Please attach the following required documents to your electronic application:
Required Documents:
Letter of Interest
Contact information for three references (blind or off-list reference checks may be conducted on finalists Please ensure that you attach all required documents, even if you have applied for other positions at ENMU, as the committee does not have access to those records. Equal Employment Opportunity /Title IX/IPRA.Eastern Mexico University does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy, gender identity, and sexual orientation), age, disability, genetic information, veteran status, or any other characteristic protected under federal, state, or local laws. If a reasonable accommodation is needed to participate in the job application or interview process, or to perform essential job functions, please contact the Office of Human Resources at (575) 562-2115. Mexico is an open records state; therefore, ENMU complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the Mexico Attorney General. Any concerns regarding sex discrimination should be addressed to the Title IX Coordinator at eithertitleix.coordinator@enmu.eu, (575) 562-2235, or Curry Hall Office 127, 1500 S Avenue K, Portales, NM 88130. Requests for inspection of public records should be sent toplanning.analysis@enmu.edu. For any other inquiries, please contact Human Resources at (575) 562-2115 or e-mailENMU.HRrecruiter@enmu.edu.
