Gallery Administrative Assistant (Fine Art)

Gallery Administrative Assistant - Position Overview We are seeking a highly organized, detail-oriented, and personable Gallery Administrative Assistant to support the daily operations of a dynamic art business. This role combines administrative coordination, client service, event support, and communications management in a fast-paced creative environment. The ideal candidate is professional, proactive, and passionate about modern and contemporary art and cultural programming. Key Responsibilities Manage front desk operations and serve as a point of contact for visitors, collectors, artists, and vendors Answer phones, direct inquiries to the correct team member, respond and/or forward email inquiries to keep all our lines of communication organized and professional Coordinate gallery calendars, meetings, appointments, and exhibition schedules Create and update inventory records, artwork documentation, and database systems Prepare consignment agreements, shipping forms, and sales documentation Assist with exhibition preparation, installation logistics, and opening receptions Support marketing efforts through website updates, newsletters, and social media coordination Order office and gallery supplies and liaise with vendors and service providers Assist with research, grant applications, and special projects as needed Ensure gallery spaces remain organized, welcoming, and presentation ready Qualifications Bachelor's degree or equivalent experience in arts administration, fine arts, communications, business, or a related field preferred Excellent written and verbal communication skills Strong organizational and multitasking abilities Proficiency in Microsoft Office, Adobe Acrobat and Photoshop, Apple environment Familiarity with social media platforms and basic marketing tools Ability to work occasional evenings or weekends for exhibition events Knowledge of modern and contemporary art and gallery operations is a plus Preferred Skills 1 year administrative or gallery-related experience preferred but not mandatory Experience with art inventory software such as ArtLogic, ArtNet, Artsy preferred Basic graphic design skills using Canva or Adobe Creative Suite Customer service and client relations experience Strong attention to detail and discretion with confidential information Compensation & Benefits Competitive hourly rate or salary based on experience

Benefits:

Flexible schedule

Work Location:

In person