Company Description New Rise Renewables Reno is a fuel processing facility located just outside of Reno (in the TRIC Industrial park), producing sustainable aviation fuel. Committed to creating jobs for the Reno/Sparks area, the company is dedicated to aiding the transition from traditional fossil fuels to greener, more sustainable fuel sources.

Position Overview:

The Administrative and Accounts Payable Assistant provides clerical, administrative, and accounting support to ensure efficient office operations and accurate processing of company payables. This position assists with invoice entry, vendor communication, payment documentation, filing, data entry, customer service, and general administrative tasks while maintaining confidentiality and accuracy.

Schedule:

Our facility operates 24 hours a day, 7 days a week. This position work shift is days M-F. Essential Duties and Responsibilities

• Assist with receiving, reviewing, coding, entering, and processing vendor invoices.
• Match invoices to purchase orders, receipts, packing slips, approvals, and supporting documentation.
• Help prepare vendor payments, check runs, ACH payments, credit card payments, and related payment records.
• Maintain accurate vendor files, invoice records, payment confirmations, and accounts payable documentation.
• Assist with reconciling vendor statements and researching invoice or payment discrepancies.
• Communicate with vendors and internal departments regarding invoice status, payment questions, missing documentation, and account issues.
• Perform accurate data entry in accounting, spreadsheet, and office systems.
• Support month-end procedures by organizing invoices, statements, reports, reconciliations, and backup documentation.
• Answer phones, greet visitors, route calls, manage mail, scan documents, copy files, and provide front office support.
• Prepare correspondence, reports, forms, spreadsheets, and other business documents as requested.
• Maintain organized filing systems for accounting, administrative, vendor, and office records.
• Order and maintain office supplies and assist with general office organization.
• Support management and staff with scheduling, document preparation, recordkeeping, and special projects.
• Handle confidential financial, employee, vendor, and customer information with discretion.
• Follow company procedures, accounting controls, safety standards, and internal policies. Qualifications
• High school diploma or equivalent required; associate degree or coursework in accounting, business administration, or a related field preferred.
• Previous experience in an administrative, clerical, bookkeeping, accounts payable, or office support role preferred.
• Basic understanding of invoices, purchase orders, vendor statements, payment terms, and account reconciliation.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Experience with accounting software such as QuickBooks or NetSuite is helpful.
• Strong accuracy, attention to detail, and organizational skills.
• Ability to prioritize work, meet deadlines, and manage multiple tasks in a busy office environment.
• Professional verbal and written communication skills.
• Ability to work independently and cooperatively with management, coworkers, vendors, and customers.
• Ability to maintain confidentiality and handle sensitive information appropriately. Required Skills and Competencies
• Accurate data entry and recordkeeping
• Strong attention to detail
• Time management and prioritization
• Problem-solving and follow-through
• Professional phone and email etiquette
• Customer service and vendor communication
• Basic accounting and accounts payable knowledge
• Reliability, discretion, and confidentiality
• Ability to organize documents, files, and office information Reporting Relationship This position typically reports to the Office Manager, Accounting Manager, Controller, or General Manager, depending on company structure.

Work Environment and Physical Requirements This position is performed in an office environment. The employee may sit for extended periods, use a computer and phone, file paperwork, scan and copy documents, lift light office supplies, and interact with employees, vendors, customers, and visitors throughout the workday.

Job Type:

Full-time Pay:

$25.00 - $35.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Education:

Bachelor's (Required)

Work Location:

In person