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Office Assistant
Job
Bookman Solutions
Amagansett, NY (In Person)
$47,840 Salary, Full-Time
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Job Description
Job Summary We are seeking a dynamic and highly organized Office Assistant to join our team! This energetic role is vital in ensuring smooth daily operations within our office environment. As an Office Assistant, you will be the friendly face at the front desk, managing administrative tasks, supporting office management functions, and providing exceptional customer service. Your proactive approach and strong organizational skills will help create a welcoming atmosphere and keep our office running efficiently. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant team. Responsibilities Greet visitors and clients professionally at the front desk, ensuring a positive first impression Manage multi-line phone systems, screen calls, and direct inquiries appropriately Handle data entry, filing, and document proofreading with accuracy and attention to detail Maintain office supplies inventory and coordinate procurement as needed Support calendar management and scheduling for team meetings and appointments Assist with bookkeeping tasks using QuickBooks or similar software to track expenses and invoices Provide general clerical support including photocopying, scanning, and organizing files Utilize Microsoft Office Suite and Google Workspace tools for various administrative tasks Respond promptly to customer inquiries via phone or email, delivering excellent customer support Support office management activities to ensure a clean, organized, and efficient workspace Qualifications Proven experience in office administration or clerical roles with strong organizational skills Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications Familiarity with QuickBooks or other bookkeeping software is preferred Excellent phone etiquette with experience managing multi-line phone systems Bilingual abilities are highly desirable to serve diverse clients effectively Strong typing skills and computer literacy are essential for data entry and document proofreading Previous experience as a receptionist, medical or dental receptionist, or personal assistant is advantageous Exceptional time management skills with the ability to prioritize tasks efficiently Demonstrated customer service skills with a friendly, professional demeanor Join us in creating a vibrant workplace where your organizational talents shine! This paid position is perfect for someone eager to grow their administrative career while making a meaningful impact every day.