Administrative Assistant

Administrative Assistant -

Angola, NY Pay:

Starting at $20-24/

Hour Shift:

8AM-5

PM, M-F Job Overview :

We are seeking a highly organized and proactive Administrative Assistant to join our client's team. This role is essential in supporting daily office operations, managing administrative tasks, and ensuring a smooth workflow across departments. The ideal candidate will possess excellent communication skills, strong technical proficiency, and the ability to handle multiple responsibilities efficiently.

Duties Perform various administrative duties:

Filing, Mail Preparation and going to the Post Office as needed. Proficient in Microsoft Office, especially Excel Review vendor invoices. Match invoices with PO's and shipping documents. Answering phones when needed to help

Credit/Accounts Receivable:

Help A/R with the preparation and sending of past due letters. Work with A/R to distribute A/R statements ("Supermarket Reports") to Customers Other miscellaneous items that come up in the ordinary course of business. Experience Proven experience in an office environment with strong clerical skills and familiarity with office management procedures. Prior experience in customer service roles demonstrating excellent communication and interpersonal skills. Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and data entry applications. Experience with front desk operations, multi-line phone systems, filing systems, proofreading documents, and basic bookkeeping using QuickBooks or similar software. Demonstrated organizational skills with the ability to multitask efficiently in a fast-paced setting. Strong time management skills ensuring timely completion of tasks while maintaining high accuracy standards. This position is an excellent opportunity for individuals seeking to leverage their administrative expertise within a supportive professional environment. We welcome applicants who are committed to delivering exceptional service while maintaining operational excellence.

EOE IND3

Pay:

$20.00 - $24.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person