Administrative Assistant

Administrative Assistant at Phyton Talent Advisors Administrative Assistant at Phyton Talent Advisors in Astoria, New York Posted in 7 days ago.

Type:

full-time

Job Description:

Our client a well known Insurance Company is seeking an

Administrative Assistant What You'll Do:

• Manages calendar, balances and prioritizes demands on time and focus; including handling of last-minute scheduling conflicts.
• Provide administrative support (attendance, ordering supplies, coordinate, and schedule meetings) and prepare meeting materials and presentations, and follow up on meeting action items.
• Event coordination and special projects: Plans and coordinates internal and external events, meetings, and conferences. Manage special projects and initiatives as assigned by executives.
• Manage expense reporting: Reconciles travel expenses and processes other expenses.
• Maintain organization charts
• Provide back up support to technology assistants
• Assist HR and all divisional people managers with on-boarding for new employees.
• Manage secure and sensitive information.
• Other administrative duties as assigned. Administrative Skills
• Proficient with Microsoft Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational skills and ability to multitask.
• Attention to detail and problem-solving skills.
• Ability to work independently with minimal supervision.
• Professional demeanor and ability to maintain confidentiality.

What You'll Bring:

• Demonstrates a strong sense of urgency.
• Possesses a clear understanding of priorities.
• Must be discreet in handling confidential information.
• Must be a team player.
• Minimum of 5-7 years of experience in an administrative support role, with at least 3 years supporting senior executives.
• Bachelor's degree preferred.