QUALIFICATIONS

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

To be considered for appointment through NY HELPS, or 55-b/c, candidates must meet the open-competitive minimum qualifications for this position.

The qualifications are:

Administrative Assistant Trainee 1 (Non-Statutory Equated to SG-8): Six months of experience

in administrative support, which includes use of office software (e.

g., email, word processing), provision of customer service, business writing, and/or office administration. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training at the Trainee 1, you will automatically advance to Trainee 2. Administrative Assistant Trainee 2 (Non-Statutory Equated to SG-10): One year of experience

in administrative support, which includes use of office software (e.

g., email, word processing), provision of customer service, business writing, and/or office administration. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training as a Trainee 2 you will advance to the full level of this title without further examination. Administrative Assistant 1, SG-11: Two years of experience

in administrative support, which includes use of office software (e.

g., email, word processing), provision of customer service, business writing, and/or office administration.

Substitution:

Certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience. If verifiable, we will accept and prorate appropriate part-time and volunteer experience. If you are a veteran or an individual with a disability and would like to apply for the Department of Civil Service's 55-b/c Program, please visit https://www.cs.ny.gov/rp55/ for more information.

SUBSEQUENT

55-b/c

QUALIFICATIONS

A subsequent 55-b/c appointment may be considered if you have at least one year of permanent or contingent-permanent qualifying service and have a current Civil Service 55-b/c letter of eligibility.

REASSIGNMENT QUALIFICATIONS

You must be a current New York State Office of Parks, Recreation and Historic Preservation (OPRHP) employee with one year of permanent, competitive, or 55-b/55-c service as an Administrative Assistant 1/Trainee 1/2. 52.7 NON-COMPETITIVE (NCP)

QUALIFICATIONS

It is the intention of the Office of Parks, Recreation and Historic Preservation (OPRHP) to fill a permanent competitive position of Administrative Assistant 1 located at Bear Mountain State Park 3006 Seven Lakes Dr., Bear Mountain, NY 10911. The promotion minimum qualification for appointment are: One year of permanent competitive, non-competitive

NY HELPS

, or 55b/c service as an Office Assistant 2 Keyboarding, SG-9 or an Office Assistant 2 (Keyboarding) Spanish Language.

As required by the New York State Department of Civil Service, we are posting for this position to determine if there are any qualified OPRHP employees interested in a permanent appointment to the position. If there are three or fewer qualified candidates interested in the position who meet the promotion minimum qualifications, a permanent appointment can be made via non-competitive promotion (NCP), pursuant to Section 52.7 of New York State Civil Service Law.

Please Note:

In order to be considered for appointment via non-competitive promotion, candidates serving in the established promotion field must not have failed the last two holdings of the Administrative Assistant 1 promotion exam.

Note:

Non-competitive refers to not competing in an examination; the appointment will be competitive.

PROVISIONAL QUALIFICATIONS

In the absence of an eligible list(s) with three or more candidates willing to accept a position, a temporary provisional appointment may be considered. For provisional appointment, candidates must be meet the following minimum qualifications: Administrative Assistant Trainee 1 (Non-Statutory Equated to SG-8): Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training at the Trainee 1, you will automatically advance to Trainee 2. Administrative Assistant Trainee 2 (Non-Statutory Equated to SG-10): One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training as a Trainee 2 you will advance to the full level of this title without further examination. Administrative Assistant 1, SG-11: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.

Substitution:

QUALIFICATIONS

At least one year of permanent or contingent-permanent qualifying service as a Grade 6 or higher. The service must be in a title that Civil Service has deemed transfer eligible to the position.

Note:

The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades. For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at: https://careermobilityoffice.cs.ny.gov/cmo/gotit/ Additional Comments

OPERATIONAL NEEDS

Proficiency in MS Office Suite required. Experience with Statewide Financial System (SFS) preferred but not required. Must possess and maintain a valid driver's license that allows the candidate to legally operate a motor vehicle in New York State as a term and condition of employment.

Benefits:

The NYS Office of Parks, Recreation & Historic Preservation offers a generous benefits package that includes but is not limited to:

Paid Time Off:

CSEA:

44 days

13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays.

Health Care Benefits:

Eligible employees and dependents can pick from a variety of affordable health insurance programs. Family dental and vision benefits at no additional cost.

Health Insurance Opt-Out:

This program may be available to eligible employees who have other employer sponsored health insurance coverage.

Additional Benefits:

New York State Employees' Retirement System (ERS) Membership NYS Deferred Compensation Health Insurance coverage in retirement Health Care Spending Account (HSA) Dependent Care Advantage Account Adoption Advantage Account Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds Tuition Assistance programs for CSEA/PEF and M/C employees Public Service Loan Forgiveness (PSLF) To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx.

NY HELPS PROGRAM

For the duration of the

NY HELPS

Program, this title may be filled via a permanent non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under

NY HELPS

will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a

NY HELPS

title, employees may take part in any promotion examination for which they are qualified. Employees appointed via the

NY HELPS

program are restricted for promotional appointment until their position is covered-in to the competitive class by the New York State Civil Service Commission (CSC), or they otherwise obtain permanent competitive status. The CSC has covered-in employees who were appointed via

NY HELPS

on a permanent or contingent permanent basis between June 26, 2024 and June 11, 2025. You may wish to apply if you received a permanent

NY HELPS

appointment to a qualifying title within these timeframes and are interested in this opportunity. Your eligibility for promotion will be reviewed by Human Resources. Employees with a permanent

NY HELPS

appointment occurring effective June 12, 2025 or later will be addressed with a subsequent cover-in. Additional location pay is available for the following counties: Bronx, Kings, Nassau, NYC-Manhattan, Queens, Richmond, Rockland, Suffolk, and Westchester, Dutchess, Orange, and Putnam. This position may require a background check and/or medical exam prior to appointment. Depending on each applicant's experience and/or current salary if employed by New York State already, the appointment may be made to the Administrative Assistant Trainee 1, Administrative Assistant Trainee 2, or Administrative Assistant 1 titles. Included below is a breakdown of the salary at each level of the traineeship: Administrative Assistant Trainee 1, SG-NS equated to SG-8: $40,391

$49,743/yr Administrative Assistant Trainee 2, SG-NS equated to SG-10: $45,081
$55,322/yr Administrative Assistant 1, SG-11: $47,695
$58,447/yr Please note: Appointments made at a traineeship level (Administrative Assistant Trainee 1, NS equated to SG-8, and Administrative Assistant Trainee 2, NS equated to SG-10 leading to Administrative Assistant 1, SG-11).

Candidates appointed to the Trainee 1 level will be required to complete four mandatory courses during the first year of the traineeship and elective courses in the second year of the traineeship in four competency areas. Candidates appointed to the Trainee 2 level will be required to complete the elective courses prior to advancing to full title. The courses are offered to CSEA employees through the New York State & CSEA Partnership. Trainees will be able to complete the courses either through classroom or online training and webinars. Transfer eligible candidates can complete the required coursework prior to appointment to be eligible for advance placement into the Administrative Assistant Trainee 2 or Administrative Assistant 1. For more information about the Administrative Assistant Traineeship, including the course requirements, please visit: https://nyscseapartnership.org/administrative-assistant-traineeship. 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