An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
Duties Description Reporting to the Park Operations Manager 4, SG-M-4 (Assistant Regional Director), of the Palisades Region, the Administrative Officer 1, SG-23's job duties include but are not limited to:
Supervision and Human Resources Management:
Supervising lower-level Regional Business Office personnel. Supervision of the recruitment and hiring processes for annual salaried and seasonal staff including the processing of appointments and terminations and hourly payroll processing. Coordinate new employee orientation and communicate policy changes to employees. Provide guidance to employees regarding benefits under negotiated agreements. Assist managers and supervisors with labor relations matters, including time and attendance, grievance responses, counseling, and disciplinary actions. Support regional and Albany Office staff in preparing and reviewing classification and reclassification requests. Assist managers with staffing pattern reviews and staff requests.
Budget, Revenue, and Financial Oversight:
Supervise regional purchasing activities, establishing and evaluating systems and procedures for processing vouchers and purchase orders. Oversee regional revenue receipts, attendance tracking, and maintain park and program revenue and attendance data. Develop, evaluate, and modify internal controls related to revenue collection. Conduct audits of concessions, revenues, refunds, and expenditures, including solicitation, review, and negotiation of concession contracts. Manage the Statewide Financial System (SFS) and Budget Expenditure Tracking System (BETS) for the region. Approve and reconcile all P-card purchases. Direct the preparation of the region's non-personal service (NPS) budget and personal service budget requests, including the allocations for temporary and seasonal funds. Oversee expenditures of and accounting for funds appropriated funds and review payroll reports. Perform periodic paycheck distributions, floor checks and other internal control techniques. Minimum Qualifications If Civil Service Eligible list(s) exists, they will be canvassed. You may also apply if you are eligible for appointment by one of the following qualifications: If you have previous or current employment at a NYS agency, to be considered for this position, a review of your state history is needed. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information in your response, a representative from our office may contact you.
Reassignment Qualifications:
Current NYS Office of Parks, Recreation and Historic Preservation Employees only, with at least one year of permanent or contingent-permanent qualifying service as an Administrative Officer 1; if you have less than one year, you must be reachable on the current Administrative Officer 1 eligible list for this location, if one exists. 52.7 Non-competitive promotion (NCP): It is the intention of the Office of Parks, Recreation and Historic Preservation (OPRHP) to fill a permanent competitive position of Administrative Officer 1 located in Bear Mountain State Park located at 3006 Seven Lakes Drive, Bear Mountain, NY 10911. The promotion minimum qualifications for appointment are: One year of permanent competitive, non-competitive
NY HELPS
•, or 55b/c service as a Human Resources Specialist 1, Training Specialist 1, Administrative Specialist 1, Senior Administrative Analyst, Contract Management Specialist 1, or Senior Budgeting Analyst. Only the titles listed are eligible. As required by the New York State Department of Civil Service, we are posting for this position to determine if there are any qualified OPRHP employees interested in a permanent appointment to the position. If there are three or fewer qualified candidates interested in the position who meet the promotion minimum qualifications, a permanent appointment can be made via non-competitive promotion (NCP), pursuant to Section 52.7 of New York State Civil Service Law.
Please Note:
In order to be considered for appointment via non-competitive promotion, candidates serving in the established promotion field must not have failed the last two holdings of the Administrative Officer 1 promotion exam.
Note:
Non-competitive refers to not competing in an examination; the appointment will be competitive."
Provisional Qualifications:
In the absence of an eligible list with three or more candidates willing to accept a position, a temporary provisional appointment may be considered. For provisional appointments, candidates must be meet the following minimum qualifications: You must have at least one year of permanent competitive or 55-b/55-c service as a Human Resources Specialist 1, Training Specialist 1, Administrative Specialist 1, Senior Administrative Analyst, Contract Management Specialist 1, or Senior Budgeting Analyst. Only the titles listed are eligible. The appointed candidate would have to take, pass and be reachable on the next holding of the examination to be appointed permanently. 52.6
Transfer Qualifications:
At least one year of permanent or contingent-permanent qualifying service as a Grade 21 or higher. The service must be in a title that Civil Service has deemed transfer eligible to the position.
Note:
The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades. For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/. Additional Comments
OPERATING NEEDS
Must possess and maintain a valid driver's license that allows the candidate to legally operate a motor vehicle in New York State as a term and condition of employment.
Location Pay:
The hiring rate will be the sum of the statutory hiring rate for M/C Grade 23 ($86,773) and the Downstate Adjustment ($4,000). The job rate will be the sum of the statutory job rate ($108,413) and the Downstate Adjustment ($4,000).
BENEFITS
Generous benefits package, worth approximately 65% of salary, including:
Paid Time Off M/C:
39 days - 13 vacation days, 8 sick days, and 5 personal leave days, 13 holidays Professional leave annually to participate in professional development, at the supervisor's discretion
Health Care Benefits:
Eligible employees and dependents can pick from a variety of affordable health insurance programs Family dental and vision benefits at no additional cost
Additional Benefits:
New York State Employees' Retirement System (ERS) Membership NYS Deferred Compensation Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds Public Service Loan Forgiveness (PSLF) Paid Family Leave To learn more about our benefits, visit: https://parks.ny.gov/employment/benefits.aspx Some positions may require additional credentials or a background check to verify your identity.
