FLCC - SECRETARY I (HELP PROGRAM)

Finger Lakes Community College - Vacancy Salary range: $21.56-$24.26/hr Under the

NY HELPS

Program, the Civil Service Exam for this title has been waived. For additional information regarding the

NY HELPS

Program, please visit: https://www.cs.ny.gov/help/faq.cfm

SECRETARY I DISTINGUISHING FEATURES OF THE CLASS

An employee in this class is responsible for independently performing complex clerical operations and administrative support tasks for a department head, administrative officer, or program manager. This position requires greater independent judgment and more thorough knowledge of an office's organization rules and regulations. Incumbents spend a substantial amount of time operating a personal computer and the rest of the time on complex administrative tasks to ensure the efficient workflow of an office Employees in this class work under general supervision with wide leeway for independent judgment. Oversight of clerical subordinates may be is exercised. Does related work as required.

TYPICAL WORK ACTIVITIES

(Illustrative only) Prepares correspondence, memorandum, reports, records, and other documents in final or draft form handwritten notes, rough drafts, marked copy, oral recordings, or data from various equipment as the source material; Uses a typewriter and personal computer; Composes and prepares correspondence on matters where policies and procedures are well-defined; Screens callers or visitors to determine the nature of the inquiry and refers to appropriate party or office and answers inquiries as appropriate; Schedules conferences, meetings and makes travel arrangements; Attends meetings, takes, and composes minutes of meetings and composes letters, articles, memoranda, and other materials; Establishes and maintains confidential and general office files; Receives, sorts, and distributes incoming mail; Checks, codes, and processes requisitions, claims and bills; Prepares and maintains financial, statistical and personnel records; Monitors and tracks status of program activities; Orders supplies and materials and maintains inventory; Collects information to be used as a basis for reports and memoranda and prepares summaries; Answers telephone and gives out information.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Thorough knowledge of office terminology, practices and procedures; good knowledge of business arithmetic and English; good knowledge of the organization and functions of the office to which assigned; ability to handle routine administrative details independently; ability to operate a personal computer and utilize common office software programs including word processing, spreadsheet and databases at an acceptable rate of accuracy and speed; ability to prepare and maintain program records and routine reports; ability to establish cooperative relations with the public and staff in other governmental and private agencies; ability to carry out oral and written directions; ability to collect information for program operations; physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS

Either:

1.Possession of an Associate's Degree, or higher, in office administration, office technology, secretarial science, or a closely related field, AND one (1) year of full-time paid general office clerical support experience, or its part-time equivalent, which must have involved the use of computers and computer software programs; OR Continued on Page 2